Assistant Commercial Property Manager

Position: Assistant Commercial Property Manager

Status: Full Time

Hours: 8:00am-4:30pm

Days: Monday – Friday

Hiring for Locations: Appleton

Pfefferle Management is the largest commercial property management provider in Wisconsin. We manage more than 200 commercial properties and 85 residential complexes throughout the state, with over 15 million square feet of real estate under our care and thousands of tenants and owners served.

Position Summary:

The Assistant Commercial Property Manager will support the Commercial Property Management team in overseeing the day-to-day operations of commercial properties. This role ensures that tenants receive exceptional service properties are well maintained, and management goals are achieved. The ideal candidate is detail-oriented, proactive and capable of handling multiple priorities in a fast-paced environment.

Responsibilities:

· Assist in the daily management of commercial properties including office buildings retail spaces and mixed-use developments.

· Coordinate and oversee maintenance requests ensuring timely and satisfactory resolution.

· Conduct regular property inspections to identify maintenance needs and ensure compliance with safety and aesthetic standards.

· Assist in developing and implementing preventative maintenance schedules.

· Serve as a primary point of contact for tenants addressing questions concerns and service requests professionally and promptly.

· Coordinate tenant move-ins and move outs including walkthroughs and inspections.

· Assist with tenant communications such as newsletters updates and notices regarding property operations and policies.

·Assist in preparing annual property budgets including operating and capital expenses.

· Monitor accounts receivable and assist in the follow-up on overdue payments.

· Review vendor invoices for accuracy and submit them for approval.

· Support the collection of necessary documentation for property audits and financial reviews.

· Coordinate vendor services including maintenance landscaping security and janitorial services.

· Assist in obtaining bids and preparing contracts for property related services.

· Monitor vendor performance to ensure compliance with service agreements.

· Maintain accurate and organized property files including leases vendor contracts and maintenance records.

· Assist in preparing reports and meeting agendas and presentations for internal and external stakeholders. Update and manage tenant and vendor contact list.

Qualifications:

· Bachelor's degree in business administration and real estate or related field preferred

· One or more years of experience in commercial property management or a related field

· Ability to handle sensitive information with discretion and maintain confidentiality. Customer service mindset with problem solving capabilities.

· Self-starter who can work individually or as part of a team.

· Proper phone etiquette and customer service skills.

· Ability to maintain a positive attitude.

· Willingness to adapt to the needs of the company.

· Demonstrate timeliness when working on projects and tasks

Technical Requirements:

· Ability to use a computer, tablet & smartphone.

· Knowledge of property management software such as Yardy MRI is a plus.

· Proficiency with Microsoft Office including Teams.

Physical Requirements:

Ability to perform repetitive tasks while sitting for long periods of time.

Background Check Requirements:

Must pass a criminal background check

Reports to:

Senior Property Manager

Employee Benefits:

Vacation pay

Sick pay

Paid holidays

401(k) with company matching

Health, dental, vision, and life insurance options

Short-term disability

Job Type: Full-time

Pay: $25.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Appleton, WI 54911: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $26