What are the responsibilities and job description for the Assistant, Commercial Finance Team and Project Management position at Pfizer?
Use Your Power for Purpose
A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.
Role Summary
This role provides high-level administrative and operational support to the SVP, Finance – Commercial Businesses, as well as select colleagues across the broader Commercial Finance team. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, global environment. This role plays a critical part in ensuring smooth day-to-day operations, enhancing team effectiveness, and driving engagement initiatives.
Role Responsibilities
- Executive Support: Manage the SVP’s calendar, proactively anticipate conflicts, and resolve scheduling challenges with discretion. Coordinate all meeting logistics including conference rooms, virtual platforms, materials, and prep.
- Travel & Itinerary Management: Organize complex, often international, travel arrangements. Create and manage detailed travel itineraries to ensure efficient and seamless travel experiences.
- Meeting & Event Coordination: Support planning and execution of team meetings, offsites, and key leadership forums, ensuring all logistical aspects run smoothly.
- Team Engagement & Culture Building: Initiate and lead activities that promote collaboration and engagement, including internal communications, virtual events, and team town halls.
- Expense & Financial Administration: Prepare and submit expense reports, track reimbursements, and manage American Express transactions to ensure accuracy and timely resolution.
- Project & Goal Tracking: Develop and maintain systems to track team goals, key deliverables, and initiatives. Follow up on action items to ensure timely completion and accountability.
- Document & Presentation Preparation: Draft, format, and edit high-quality presentations, reports, and communications using Microsoft Office tools.
- Cross-Team Support: Provide occasional back-up administrative support to other leaders and executive assistants across the Commercial Finance team.
Technical Skills
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Strong time management, organizational, and multitasking abilities
- Experience supporting senior leaders and coordinating high-volume, global travel
Professional Experience
- 3–5 years of administrative or business operations support experience
- Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality
- Track record of managing multiple priorities with poise and professionalism
- Experience in dynamic, global environments preferred
Education
- Bachelor’s degree preferred, ideally in Business Administration, Communications, or a related field
- Equivalent relevant work experience may be considered in lieu of a degree
Other Job Details
- Last day to apply: Friday May 2nd, 2025
- Must be able to work in assigned Pfizer office 2-3 days per week, or as needed by the business
- Global Role, ability to work non-standard work hours
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Salary : $32 - $54
