Accounting Lead

The Partnership for Supply Chain Management Job Description

TITLE:                                 Accounting Lead

REPORTS TO:                    Director Finance & Accounting

LOCATION:                        Project Management Office, Arlingtonn, USA (PMO-US), 

STATUS:                            Full-time

Organization description

The Partnership for Supply Chain Management (PFSCM) focuses on strengthening and managing secure, reliable, cost-effective, and sustainable global supply chains to enhance health and well-being in low- and middle-income countries by increasing access to quality and affordable health products. We assist governments, non-profit organizations, and humanitarian agencies in achieving their public health objectives through cost-saving procurement, efficient logistics, pharma-grade storage, last-mile delivery solutions, and real-time data tracking. PFSCM is dedicated to customer satisfaction and service excellence, which is reflected in our adherence to an ISO 9001:2015 certified Quality Management System and alignment with ISO 20400 for Sustainable Procurement, which underpins all our processes and services.

As an affiliate of JSI Research & Training Institute, Inc. (JSI), a leading international public health and education consultant company in the U.S., PFSCM operates from its project management headquarters in Washington D.C., and has an operational facility in Woerden, Netherlands. Additionally, we leverage the extensive network of 50 JSI offices around the world, allowing us to access their technical and operational expertise.

PFSCM's global team includes a diverse array of professionals from various countries who contribute to the effectiveness of our services. This diversity enriches our ability to connect with clients and collaborate internally. We believe our mission can be achieved by fostering a purpose- and results-driven culture. We strive to create an environment where our values of collaboration, learning, proactivity, problem-solving, and outcome orientation are reflected in our daily work.

Overall responsibilities

The Accounting Lead is responsible for providing direction and support to the accounting unit processes. The Accounting Lead is expected to manage the monthly close process including journal entries, reviews, and reconciliations of general ledger accounts. The Lead is also responsible for providing detailed analysis and reporting of expenses to the Finance/Accounting and other PFSCM Units. The Accounting Lead is expected to identify continuous improvement opportunities and direct and manage accounting administration within the Finance & Accounting Team. The Lead is responsible for team performance on key performance indicators and staff management, development, support, and coaching of Staff Accountants and accounting-related positions.

Specific responsibilities

• Ensure trial balances are reviewed on a monthly basis, abnormalities investigated, and resolution recommendations provided as necessary.
• Review project-based reconciliations for all bank accounts and asset and liability reconciliations, as well as accrued & accounts payable accounts.
• Review and manage reconciliations of balance sheet accounts, the profit and loss report, and PFSCM equity.
• Serve as an approver for all accounting-related documents in the accounting system.
• Monitor cash to GL balances and insurance charges regularly.
• Review fees earned and ensure appropriate account transfers are made.
• Prepare and review bank receipt vouchers to match incoming wire transfers and transfers between bank accounts.
• Manage the monthly closing process by analyzing accounts and preparing adjusting journal entries.
• Lead financial audits, including preparing various audit schedules.
• Form 990 preparation and submission
• Cash forecast 
• Maintain document retention in accordance with PFSCM policies and procedures.
• Develop, maintain, and manage standard operating procedures and work   instructions, including continuous improvement reviews and updates.
• Manage staff performance and periodically evaluate the performance of individual staff.
• Develop and maintain an onboarding training program and regular refresher training for internal teams, new hires, and external stakeholders to ensure alignment on processes and SOPs.
• Perform additional duties as necessary to increase team capacity and maintain performance.

Qualifications

Professional and Technical Knowledge

• Bachelor's degree in Accounting, Finance or other relevant field required. CPA is required.
• 8 years’ of accounting experience, including using a computerized accounting system.
• Experience with international donor agencies or government is a plus.
• Strong action management, including the ability to manage projects in the most cost-efficient manner, resourcefulness, initiative, maturity of judgment, and the ability to make sound decisions under pressing conditions.
• Advanced computing skills in standard software systems, such as Microsoft Word, Excel, PowerPoint, and Project.
• Willingness and availability to travel and perform other duties as needed.
• Must be eligible to work in the United States of America.
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Interpersonal skills/Communication 

• Excellent written/verbal communication and interpersonal skills with strong sense of customer service. English fluency required, including speaking, writing, understanding, and reading.
• Experience successfully managing external relationships with a wide variety of stakeholders in multi-cultural environments and in diverse locations internationally, including governments and the donor community.
• Demonstrated analytical skills; solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines.
• Previous client relations or customer service experience required.

Continuous improvement/Innovative

• Experience with continuous improvement initiatives and change management activities.

Priority Setting, Problem Solving, & Detail Orientation 

• Ability to approach a problem from different cultural perspectives; and be aware and mindful of cultural differences.
• Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines.
• Strong organization skills with an eye for details, ability to plan, prioritize, and implement day-to- day operations in a timely manner in a fast moving, dynamic, and time-bound environment.

Leadership/Strategic Thinking

• Strong action management including the ability to manage projects in the most cost efficient manner; resourcefulness, initiative, maturity of judgement, and the ability to make sound decisions under pressing conditions.
• Strong leadership and proven ability to recruit, direct, train, and manage a team of personnel.

Disclaimer:

PFSCM is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D