What are the responsibilities and job description for the Executive Assistant to CFO position at Phaxis - Support Services?
Job Description
Job Description
WE HAVE AN IMMEDIATE NEED FOR AN EXECUTIVE ASSISTANT TO SUPPORT THE CFO. LOOKING FOR SOMEONE WITH STRONG ANALYTICAL SKILLS (SOMEONE WHO MAJORED IN FINANCE). STRONG EXCEL AND POWERPOINT A MUST.
Duties :
- Provide comprehensive administrative support to the CFO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with including quarterly board meetings and executive committee meeting
- Serve as gatekeeper; screen, prioritize, and respond to incoming correspondence, maintaining confidentiality.
- Create and design professional PowerPoint presentations for internal and external stakeholders and assist in preparation of other key documents
- Conduct research and compile data to assist the CFO in decision-making processes.
- Manage sensitive matters and information with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Coordinate and manage special projects, ensuring timely completion and adherence to company standards.
- Liaise with internal departments and external partners to facilitate communication and collaboration, as well as maintain communication with direct reports and manage Executive’s contacts
- Perform other administrative duties as assigned to support the CFO and the finance team.
- Manage heavy calendars; schedule internal meetings, appointments, board meetings, conference calls and corporate events
- Coordinate domestic travel for business; travel and expenses
- Run weekly, monthly, and quarterly holdings reports for CFO staff meetings
- Screen incoming calls and emails; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
Qualifications :
