What are the responsibilities and job description for the Administrative & HR Assistant position at Phaxis?
Summary
Provides administrative support to management & staff with duties related to HR, Operations, Business Administration, Customer Service and others.
Key Responsibilities
- Reviews and approves weekly payroll and submits to payroll vendor for processing.
- Maintains payroll & PTO records for all employees, generates reporting as needed.
- Acts as a liaison with recruiting agencies and PEO vendor.
- Executes pre & post-employment administration.
- Maintains personnel files.
- Coordinates employee events.
- Maintains bulletin boards and ensures all required postings are up-to-date.
- Executes 401k reporting and directs employee questions.
- Generates and maintains documentation pertaining to performance (as directed) and incidents/accidents including regulatory compliance records.
- Generates other reporting as needed.
Additional Administrative Duties/Customer Service
- Process Accounts Receivable payments.
- Makes collection calls and coordinates appropriate action on overdue accounts.
- Execute other Accounts Receivable tasks as needed.
- Process Order Entry: Overflow, and backup to cover others PTO.
- Distributes incoming mail. Assists management with correspondence.
- Coordinate building & equipment maintenance.
- Generate reports for management.
- Assist Customer Service as needed.
- Order and maintain office supplies.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.
- Phone System: set outgoing messages, train new staff to use phone system, office equipment.
Requirements
Bachelor's degree (B.A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.
