What are the responsibilities and job description for the Event Fundraising Coordinator - location negotiable position at Pheasants Forever?

Job Description

Event Fundraising Coordinator

Application Deadline : Until Filled DEPARTMENT : Marketing & Communications Department / Corporate Relations Team

LOCATION : Negotiable. Preference given to candidates within 120 miles of our headquarters office in St. Paul, MN.

REPORTS TO : Corporate Partnerships & Product Development Coordinator

Description : Pheasants Forever, Inc. and Quail Forever, a national wildlife habitat conservation organization, seeks a highly motivated individual to serve as the Event Fundraising Coordinator. This position will provide a unique opportunity to join a dynamic team developing innovative approaches and partnerships to grow our fundraising revenue. As part of the job, this position will secure the resources needed to advance the organization’s national fundraising and event goals.

This position is full-time and will work in a home office environment. Occasional travel for team meetings and other events is required. With demonstrated skills and results, the position will have the opportunity to take on a wide array of responsibilities and duties.

RESPONSIBILITIES :

Work with multiple teams to coordinate, develop, and execute national fundraising efforts (National Events, Online Auctions, Sweepstakes, and other tactics to be identified).

Outreach to donor prospects to obtain donated products and experiences.

Obtain all assets needed to develop the marketing materials for each fundraising campaign

Work collaboratively with the Marketing team for each campaign, while connecting with internal and external stakeholders for campaign execution.

Lead fulfillment of items post-campaign

Lead the solicitation of donations from internal and external stakeholders for all national fundraising efforts, including National Pheasant Fest & Quail Classic.

Develop donation materials for internal teams to solicit and obtain donations, along with ongoing communications and follow-up.

Outreach to donor prospects to obtain donated products and experiences.

Develop target categories, products, and experiences.

Maintain an inventory of donations.

Work with the national fundraising team to allocate donations to fundraisers and to deploy specific fundraising tactics (auctions, raffles, etc.)

Lead the planning and execution of National Pheasant Fest & Quail Classic fundraising efforts with support from the Fest regional representative fundraising team.

Lead planning meetings to build out fundraising strategies (Auctions, Raffles, Games)

Research state gambling rules to ensure that fundraising strategies align.

Lead and manage the execution and fulfillment of the delivery and materials needed to successfully execute fundraising strategies to meet and exceed budgeted goals.

Develop fundraising tactic performance recaps following fundraisers.

Firearm Logistics

Collaborate with the national fundraising team to lead the logistics of firearms to be used at the fundraising events.

This includes tracking firearms, communicating & coordinating with FFL prior to the event and on-site, creating gun tags for events, and ensuring firearms are secured properly and labeled.

Produce marketing materials & redemption certificates for items / products as needed.

Silent Auctions

Lead the creation and management of our silent auctions by taking photos, creating multi-product images, writing descriptions, setting prices, and organizing & completing fulfillment of items post-event.

Manage the promotion of the silent auctions with our marketing team as well as through printed materials on site.

Lead setup and management of ticketing for all National Events through PF & QF’s event and ticketing platform. Along with any ongoing event management needs related to ordering badges, updating RSVP lists, etc.

Lead the process for National Pheasant Fest and Quail Classic pass management for auxiliary events (Upland Rally, National Celebration Dinner, Women on the Wing).

QUALIFICATIONS :

AAS / B.S. / B.A. in business, marketing, communications, fundraising events or related field.

Prior experience working with coordinating fundraising activities, tactics, and events preferred.

Excellent written and verbal communication skills

Organized, detail-oriented, and hard-working with a proven track record working within a high-functioning team.

Demonstrated ability to provide high-quality customer service experience.

Demonstrated ability to produce accurate reports and summaries.

Volunteer experience with non-profit organizations will benefit candidates and volunteer experience with PF & QF is desired.

Familiarity with Microsoft software packages including Word, PowerPoint and Excel.

Demonstrated ability to work both independently and in a team approach to accomplish desired goals and outcomes.

Exceptional client service skills and enjoys working with people.

Innovative and resourceful.

High energy, positive, professional attitude.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily work from a home office with occasional workdays at our headquarters in St. Paul, MN.

Required to attend National Pheasant Fest and Quail Classic for four days annually as well as other planning meetings, site visits, and team meetings.

STARTING PAY RANGE : $55,000 - $60,000 based upon experience; benefits summary can be found on our website at www.pheasantsforever.org / jobs

TO APPLY : Please combine your cover letter, resume and 3 references into a SINGLE Microsoft Word document or PDF file before uploading to the “Resume” section of your application on our Recruitment website at : www.pheasantsforever.org / jobs

If you have questions about this position, please contact Erica Divan, Corporate Partnerships & Product Development Coordinator, edivan@pheasantsforever.org, or 605-281-9682.

Pheasants Forever & Quail Forever are an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with disability, or any other category that may be protected by law.

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Salary : $55,000 - $60,000

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