What are the responsibilities and job description for the Special Education Administrative Asst. position at Philadelphia Performing Arts?
1600 VINE STREET
8th Floor
Philadelphia, PA 19102
T: (215) 334-4222
Administrative Assistant Special Education
12 months
Reports to Special Education Supervisor
Functions for Administrative Support: Evaluation Process
Communication with Parents:
- Call parents to inform them when (re)evaluation paperwork is being sent home, as
- Call parents to schedule their child’s (re)evaluation meeting, as well as following up
- Once scheduled, send an IEP invitation to the parents via DocuSign
- Once scheduled, create a Google invitation for the school team.
- Follow up with those parents who are no call/no shows for their scheduled
- Send progress reports to parents via DocuSign
Coordinate testing process for Contracted School Psychologists:
- Create ER/RR meeting invitations in PowerSchool Special Programs
- Ensure that the ER/RR and invitation are signed by the appropriate parties and
uploaded in PowerSchool Special Programs.
- Create the Google Invite and send to the appropriate team members
- Email appropriate person to request coverage for regular education teachers to
- Create and finalize the Invitation to Participate.
- Contact parents to remind them of the IEP Meeting (2 days ahead of the meeting)
- Scan, upload (to PowerSchool Special Programs), and file IEP documents
- Print and file student IEP/NOREP paperwork
Transportation
Transportation (School Year/ESY, APS/Private)
- COMPASS management, data entry, TAR submissions
- TARS, submitting, monitoring, per school/program year per student
- Parent/School Staff transportation communications
- Daily transportation support, complaint filing, phone calls and emails,
liaison
1600 VINE STREET
8th Floor
Philadelphia, PA 19102
T: (215) 334-4222
- ESY Transportation support
- District Transportation Office - calendar and bell time submissions for all
- Serve as a central communications point between family, legal (occasional)
school staff, transportation vendors, and school district of Philadelphia
transportation staff to and from all parties.
- Phone Calls, emails, meetings.
- Request and maintain all school calendars for school closures/delays/early
- Google folder and spreadsheet.
Monitor and request private routes set independently from School District transportation.
- Emails, requests, complaints, invoices.
Transportation Charges and Invoices
- Review chargebacks and direct invoices for all transportation services with
Education
Miscellaneous:
- Call the student’s past academic placement(s) to obtain educational records, if not
- Other duties as assigned.
- Access to consistent coaching in instruction and technology integration
- Access to best-in-class technology resources and a physical framework designed with
- Excellent health benefits (for both you and your family), retirement benefits, and
more!
Please visit our website at https://www.stringtheoryschools.org/career/join-our-team to
learn about the application process. Send all required materials to
employment@stringtheoryschools.org.
