Communications Designer - Nonprofit

GENERAL SUMMARY: The Communications Designer is responsible for managing graphic design projects from concept to completion, ensuring the integrity of Philadelphia Yearly Meeting's (PYM) visual identity and adherence to organizational standards. This role also supports PYM's audiovisual needs, including managing sound at events, tracking equipment inventory, and hosting Zoom-based virtual and hybrid gatherings.

As part of PYM's overall communications strategy, the Communications Designer creates and produces communications material across both print and digital platforms. This includes collaborating on social media campaigns and ensuring cohesive integration of content across PYM's communication channels. The Communications Designer works closely with the Director of Communications and partners with staff and constituents to ensure effective and impactful use of PYM's outreach resources.

This position requires a thoughtful approach to the spiritual dimension of PYM's work, recognizing the importance of clear, engaging communication in fostering community connections. The role involves a sensitivity to collaborative opportunities and leadership needs among PYM staff and volunteers, and an ability to position PYM effectively within its broader community through consistent, high-quality communications.

Key Responsibilities

• Visual Identity Coherence & Artistic Direction
  
  

Plays a critical role in strengthening the coherence of PYM's visual identity by leading the design of major print publications. Provides artistic direction and ensures the quality, consistency, and visual appeal of all print communications produced by various PYM teams.

• Design & Production
  
  

Produces and oversees a broad range of materials, including brochures, newsletters, flyers, logos, development mailings, annual reports, event promotional materials, and customized proposals to support PYM's communication and outreach efforts.

• Vendor Management & Procurement
  
  

Identifies and manages external service providers for PYM communications, including digital and print vendors, mail house operations, and promotional item suppliers (e.g., T-shirts, banners, signs). Negotiates pricing to ensure PYM secures cost-effective solutions without compromising quality.

• Digital Asset Management
  
  

Maintains and updates a digital library of outreach materials. Provides staff and community members with appropriate formats for use across different platforms and applications.

• Consultation & Training
  
  

Provides consultation, training, and ongoing support to PYM staff and community members to help them effectively utilize engagement materials and their communication goals.

• Social Media Content Creation
  
  

Contributes to the development of digital assets for social media channels, which may include quote cards, animations, and video reels, depending on project needs and individual expertise.

• Branding Standards & Style Guide Maintenance
  
  

Collaborates with the Director of Communications and cross-departmental colleagues to create and maintain PYM's branding standards and Style Guide to ensure consistency across all communication channels.

• Event Support
  
  

Attends PYM's Events, including Annual and Continuing Sessions, to provide staff support. Manages audio-visual setup for sessions and maintains PYM's inventory of AV equipment.

• Inventory Management
  
  

Oversees the maintenance and tracking of PYM's audio-visual equipment to ensure its availability and proper functioning for events and projects.

• Other Duties as Assigned
  
  

Performs additional duties as needed to support PYM's communications efforts and organizational goals.

Required Qualifications

• Design Expertise: Proven experience in graphic design and brand identity development, from understanding strategy to creative interpretation and execution, including proofreading and editorial skills.
• Creative Skills: Strong conceptual skills with a high-level sense of design, layout, and typography. A broad thinker capable of offering a variety of design solutions.
• Communication & Interpersonal Skills: Strong listening with the ability to accurately identify user needs and guide them toward positive outcomes. Willingness to receive and accept art direction, ability to manage stakeholder expectations and communicate effectively across all organizational levels.
• Technical Proficiency: Advanced Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat) and Microsoft Office (Word, Excel, PowerPoint, Outlook). Mac-based expertise preferred
  
  

Preferred Qualifications

• Education & Experience: Bachelor's degree in graphic design, Advertising, or a related field, with a minimum of 3 years of experience in graphic design and print production.
  
  

3-5 years of experience working in nonprofit.

• Post-Production Knowledge: Advanced skills in color correction, image retouching (utilizing masking, layers, and channels), and other post-production processes.
• Print Production Knowledge: Strong understanding of print production industry standards, including paper selection, CMYK and Pantone color processes, finishing, and bindery services.
• Web & Digital Skills: Knowledge of CSS, HTML, and email design, particularly with platforms such as Salesforce and Pardot.
• Audio-Visual Skills: Familiarity with audiovisual hardware and software, including video editing tools and processes.
• Project Management and Problem Solving: Ability to manage complex projects, solve problems, and work both independently and collaboratively with a diverse team. Demonstrated creativity in delivering innovative solutions.
• Photography & social media: Photography skills and experience in creating social media content.
• Proficiency in Zoom: Demonstrated expertise in Zoom features, settings, and best practices to ensure seamless virtual communication and collaboration.
• Hybrid Event Facilitation: Skilled in organizing and managing small and large-scale hybrid events using Zoom, with a strong understanding of (or willingness to learn) audio and video workflows and hands-on experience with the required hardware for optimal performance.
• A Quaker Friend or working understanding of Quakerism.
  
  

Expectations Of All PYM Employees

• A highly welcoming attitude and willingness to serve members of our community and make a positive first impression to those outside of it. This includes sincere openness and appreciation for the wide range of cultural backgrounds, spiritual beliefs, life experiences, and differences of all kinds as can be seen in a metropolitan region such as the greater Philadelphia area.
• PYM has three tiers of expectation for racial equity skills and competencies:
• Entry-level staff (Intern, Assistant, Associate) Candidates are interested in Racial Equity. Candidates are also interested in expanding their analysis and knowledge about the role that racial inequity plays in our society and are committed to building and/or deepening their commitment to racial justice work. Commitment to PYM's vision to become a multiracial organization with a multiracial community of staff and supporters.
• Mid-level staff (Coordinator) Candidates understand Racial Equity. Candidates have a demonstrated understanding of the role that racial inequity plays in our society and in movement-building and have demonstrated an ability to effectively manage across difference. Commitment to PYM's vision to become a multiracial organization with a multiracial community of staff, and supporters.
• Senior-level staff (Managers with 5 or more years' experience with PYM or similar organization) Candidates work for Racial Equity. They consistently integrate their deep understanding of key racial equity concepts into work projects and interactions by addressing structural implications and disproportionate impacts of policies, campaign objectives, organizing objectives, activities, and decisions on race, class and other group identities within the context of job responsibilities and projects.
• Familiarity with Quaker faith and practices, and/or a willingness to gain, deepen, and nurture such knowledge.
• Appreciation of the role of Quaker practices in the performance of PYM duties, this includes supportive participation in annual and semi-annual multi-day "business Sessions." Please see our website as part of familiarizing yourself with us.
  
  

COMPENSATION AND BENEFITS: The salary range is $55,000-$60,000. Benefits include medical, dental and life insurance, commuter and health FSAs, a 403(b)-retirement plan with 7% employer contribution plus 3% match, generous paid time off including yearly vacation days (20), personal days (4), holidays (11), and sick days (12), flexible work schedule which currently allows up to three days of work from home weekly.

INTERESTED? Please submit a resume and cover letter.

We are an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals.

If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you are new to non-profit or Quakerism, returning to work after a gap in employment, or simply looking to transition or take the next step in your career path, we welcome the opportunity to have you on our radar. Please include in your cover letter the nature of your interest in Quakerism and nonprofit work and what you hope to bring to our team and the role for which you are applying.