What are the responsibilities and job description for the Administrative Assistant - Bayway Refinery, NJ position at Phillips 66?
Phillips 66 & YOU - Together we can fuel the future
The Administrative Assistant is responsible for providing administrative support to department leaders in a fast-paced manufacturing environment. This position works closely with Maintenance, Health, Safety, Environmental (HSE), Operations, Human Resources, Finance, and / or Technical department team members to provide administrative duties, working independently and proactively on administrative tasks, exercising utmost discretion, independent and sound judgment on a consistent basis. The candidate will participate as an integral team member and will be a key contributor to the organization from a support capacity.
Responsibilities May Include :
- Coordinating all office and administrative support duties including answering the telephone and directing calls to others as appropriate, arranging logistics for visitors, processing expense reports, invoice processing and coding, preparing, coordinating and making travel arrangements, records management, and other administrative needs
- Managing calendars and schedules so leader's time is used effectively and efficiently
- Maintaining various distribution lists
- Submitting work orders and IT service tickets
- Maintaining and ordering office and printer supplies
- Coordinating and facilitating event planning for special events, lunches, dinners, and meetings
- Understanding and ensuring compliance with corporate policies such as travel, expense, and document management retention, as well as other applicable processes policies and procedures
- Support the Maintenance work process and budget cost control through various tasks and activities
- Ensure work orders, requisitions and purchase orders are coded to appropriate cost categories consistent with corporate guidance
- Compile data, build, maintain, and distribute various reports, including regulatory compliance reporting
- Support the development and updating of annual budget and control tools
- Working collaboratively with other administrative assistants on the team for back-up support
- Ability to maintain confidential information and manage legal hold orders
- Completing other administrative tasks and duties as assigned by the team and supervisor
- Assisting with special projects
Required Qualifications :
Preferred Qualifications :
The Bayway Refinery is located on the New York Harbor in Linden, New Jersey. Bayway's facilities include crude distilling, naphtha reforming, fluid catalytic cracking, solvent deasphalting, hydrodesulfurization and alkylation units. The complex also includes a polypropylene plant with the capacity to produce up to 775 million pounds per year. The refinery processes mainly light and medium, low-sulfur crude oil. Foreign crude oil is supplied to the refinery by tanker, and domestic crude oil is supplied through a combination of rail and marine transportation. The refinery produces a high percentage of transportation fuels, as well as petrochemical feedstocks, residual fuel oil and home heating oil. Refined products are distributed to East Coast customers by pipeline, barge, rail car and truck.
Total Rewards
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being - physical, emotional, social, and financial - is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results - personally and professionally. Benefits for certain eligible, full-time employees include :
Learn more about Phillips 66 Total Rewards .
Compensation
The base pay range for this role is $61,300 - $86,900 depending on a candidate's relevant work experience and education.
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors : We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.
Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 03 / 20 / 2025 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an EEO and Affirmative Action Employer of Women / Minorities / Veterans / Individuals with Disabilities
Nearest Major Market : New York City
Nearest Secondary Market : Newark
Salary : $61,300 - $86,900
