What are the responsibilities and job description for the Administrative Assistant position at Phillips and Company Secu?
Job Summary
We are seeking a dedicated and organized Administrative Assistant to support our team in daily office operations. The ideal candidate will possess strong time management skills and a proactive approach to handling administrative tasks. This role requires excellent customer service abilities, as you will be the first point of contact for clients and visitors. Bilingual candidates are encouraged to apply, as effective communication is key in our diverse environment.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately.
- Handle incoming calls and inquiries using phone systems, ensuring a professional and friendly demeanor.
- Assist with office management tasks, including scheduling appointments, maintaining calendars, and organizing meetings.
- Perform administrative duties such as filing, data entry, and document preparation to ensure smooth office functioning.
- Provide support as a personal assistant to executives or team members as needed.
- Maintain an organized workspace and ensure that office supplies are stocked and available.
- Collaborate with team members on various projects, contributing to a positive work environment.
Requirements
- Proven experience in an administrative role or similar position.
- Strong organizational skills with the ability to multitask effectively.
- Excellent time management skills to prioritize tasks efficiently.
- Bilingual proficiency is a plus, enhancing communication with diverse clients.
- Exceptional customer service skills with a friendly and professional attitude.
- Familiarity with office management software and phone systems is preferred.
- Attention to detail and the ability to maintain confidentiality in sensitive matters.
If you are looking for an opportunity to contribute positively to our team while developing your administrative skills, we invite you to apply for this rewarding position as an Administrative Assistant.
Job Type: Contract
Pay: $20.50 per hour
Schedule:
- 4 hour shift
- 8 hour shift
Work Location: On the road
Salary : $21
