What are the responsibilities and job description for the Administrative Assistant position at Phillips and Company Secu?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will support daily office operations and contribute to the overall efficiency of the organization. This role requires strong communication skills, proficiency in office software, and the ability to manage multiple tasks effectively. As an Administrative Assistant, you will play a crucial role in ensuring smooth administrative processes while providing exceptional support to staff and clients.
Duties
- Manage and organize office tasks, including scheduling appointments and maintaining calendars.
- Assist with document preparation, including proofreading and editing reports and correspondence.
- Serve as a personal assistant to executives or team members as needed.
- Handle front desk responsibilities, greeting visitors and managing incoming calls.
- Maintain accurate records and files, ensuring confidentiality where required.
- Utilize QuickBooks for basic accounting tasks, including invoicing and expense tracking.
- Support dental reception duties when necessary, including patient scheduling and insurance verification.
- Collaborate with team members on various projects, providing administrative support as needed.
Skills
- Proficiency in computer literacy with a strong command of Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent proofreading skills with attention to detail in written communication.
- Experience as a personal assistant or in an administrative role is preferred.
- Familiarity with QuickBooks for financial management tasks is a plus.
- Bilingual abilities are an asset, enhancing communication with diverse clients.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Previous experience as a dental receptionist or in a front desk role is advantageous.
- Ability to work independently while also being a collaborative team player.
Join us in this dynamic position where your contributions will be valued and recognized!
Job Type: Contract
Pay: $19.50 per hour
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Work Location: On the road
Salary : $20
