What are the responsibilities and job description for the Administrative Assistant position at Phillips & Cohen Associates Ltd.?
Phillips & Cohen Associates, Ltd., the global leader in estate account management with operations in the United States, United Kingdom, Canada, Ireland, Australia and New Zealand, seeks a qualified Administrative Assistant for its Human Resources department. Our ideal candidate will be responsible and reliable, and willing to regularly contribute to making our company a better place to work. S/he should be highly efficient, organized, and approachable, with advanced knowledge of Microsoft Office and administrative responsibilities.
Responsibilities:
PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
About Phillips & Cohen Associates, Ltd.
PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Responsibilities:
- Courteously greet all employees and visitors to the Human Resources Department.
- Supporting the HR and Learning & Development Teams with administrative and clerical duties.
- Collect and manage all data pertaining to employee personnel files.
- Performing a range of administrative tasks, including filing, managing tracking spreadsheets, faxing, copying, and scanning documents.
- Prepare reports and presentations for internal communications.
- Scheduling interviews, appointments and team meetings.
- Process employees’ requests and provide relevant information.
- Other duties as assigned by management.
- Strong verbal and written communication proficiency.
- Strong organizational skills and attention to detail.
- Excellent time-management and teamwork skills
- Critical thinking competency, ability to multi-task is essential.
- Intermediate to advanced knowledge of Microsoft Office Suite.
- Self-starter and problem-solver.
- High school diploma or equivalent
- Human Resources Administration experience a plus
- 2 years’ experience working in a Administrative Assistant, or Virtual Assistant position required.
- Key attributes; Commitment; Compliance; Compassion; Innovation; Organized; Honest; Professional; Emotionally Intelligent; Teammate; Diligent; Follow-through; Accurate; Trustworthy; Helpful; Optimistic; Proactive; Humble
PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
About Phillips & Cohen Associates, Ltd.
PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
