Legal Administrative Assistant (Trusts and Estates)

Job Summary

The Legal Administrative Assistant supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys and paralegals, performing complex and specialized administrative clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.

Essential Duties and Responsibilities

• Prepare, revise, and process correspondence and memoranda as well as complex legal documents according to the requirements set by the relevant Practice Group.
• Maintains paper and electronic files in compliance with the Firms policies.
• Coordinates lengthy and complex document preparation with the appropriate support departments, as needed. Ensures that all attachments, exhibits and enclosures are included.
• Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required.
• Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Prepares daily time entries for assigned attorneys and paralegals and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Coordinates client billing matters with the billing staff in the Accounting Department as needed.
• Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Schedules meetings and arranges for conference rooms and meals.
• Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports, as needed.
• Uphold the firms reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.
• Performs other duties as assigned.

Qualifications and Requirements

• High school diploma required; at least two years of college preferred.
• At least three (3) years of experience working at a law firm in a similar capacity is required. 4-5 (or more) years' experience is preferred.