Word Processing Operator

Job Summary

The Word Processing Operator will be responsible for creating, formatting, and editing legal documents, correspondence, and reports to support our attorneys and legal staff. The ideal candidate will have strong typing skills, a thorough understanding Microsoft Suite Products, familiarity of legal terminology, and the ability to handle multiple tasks accurately and efficiently.

The following shifts are available:

• Monday - Friday 4:00 p.m. - 12:00 a.m.
• Monday - Friday 2:00 p.m. - 10:00 p.m.

Essential Duties and Responsibilities

• Create, format, and edit legal documents, including pleadings, briefs, memos, and correspondence, ensuring accuracy and adherence to firm standards and legal formatting requirements.
• Utilize and maintain standardized templates for various legal documents, ensuring consistency and compliance with firm policies and procedures.
• Review documents for errors in grammar, punctuation, spelling, and legal terminology. Make necessary corrections and revisions using track changes to ensure clarity and precision.
• Organize and manage electronic and physical files, including document storage and retrieval. Ensure that documents are filed correctly and that confidentiality is maintained.
• Apply and maintain consistent formatting across all documents, including styles, headings, and numbering, to ensure uniformity and professional presentation.
• Transcribe audio and video recordings according to legal and firm standards.
• Work closely with attorneys and legal staff to understand document requirements and provide support as needed. Respond promptly to requests for document preparation and revisions.
• Utilize Microsoft Suite Products and other relevant applications to perform tasks efficiently. Stay updated on software features and best practices.
• Verify that all documents are produced with a high level of accuracy and in accordance with firm standards. Conduct regular checks to ensure that documents meet required specifications.
• Uphold the firms reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent required; additional coursework or certification in office administration or a related field is a plus.
• Minimum of 2-3 years of experience in a word processing or administrative role, preferably in a law firm or legal environment.
• Strong interpersonal and communication skills - both written and verbal.
• Strong technical skills, including all Microsoft Suite Products. Experience with mail merges, table of contents, tables of authority, bookmarks, cross-references and hyperlinking preferred.
• Experience with legal applications (Best Authority and WorkShare) preferred.

Knowledge, Skills, and Abilities

• Strong typing skills with a high level of accuracy and attention to detail.
• Familiarity with office equipment such as copiers, scanners, and fax machines.
• Knowledge of legal terminology and document formatting.
• Excellent proofreading and editing skills.
• Strong organizational and time-management abilities.
• Detail-oriented with a commitment to producing high-quality work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong communication skills and the ability to work well with a diverse team.
• Adaptability and willingness to learn new technologies and procedures

Physical Demands

• This role primarily involves sitting at a desk or workstation for extended periods.
• Employees are expected to use a computer, telephone, and other office equipment.
• Frequent use of hands for typing, using a mouse, and operating office equipment (e.g., printers, fax machines) is required.
• The role may require occasional lifting of office supplies or files, typically not exceeding 25 pounds. This could involve moving boxes of documents or other office materials.