Alternative Certification Program Coordinator

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SERVICE AREA: Child Development & Family Services (CDFS)

DIVISION: Early Childhood Education Professional Development Organization (ECE PDO)

JOB OVERVIEW:

The Alternative Certification Program Coordinator leads the implementation, monitoring, and evaluation of internal processes and procedures and contracted services for PHMC’s Alternative Certification Program. The Coordinator reports to the ECE Workforce Special Projects Manager and collaborates with external partners to implement post-baccalaureate programming and services for eligible students to achieve Level I PreK-4 Teaching Certification. The Coordinator interacts with designated partners, students, employers, and funders and liaises with the Pennsylvania Department of Education (PDE) to provide access to pathways, implement program activities, oversee contracted deliverables, and affirm completion of programming and Certification attainment. The Coordinator meets regularly with the management team and the Director to impart ECE cross-systems knowledge within higher education and credentialing systems, assess opportunities for program improvement, stakeholder feedback inclusive of practitioners, employers, OCDEL, and PDE.

RESPONSIBILITIES:

• Implement PHMC’s Alternative Certification program activities and report to the ECE Workforce Special Projects Manager.
• Ensure understanding of Keystone STARS Performance Standards, particularly the Staff Qualifications indicators and Early Childhood Career Pathway, PreK Counts, Head Start, and Early Head Start, and align program practices with QRIS and ECE systems broadly.
• Perform targeted recruitment, coordination of subcontract activities, student enrollment, delivery, and reporting of program services.
• Monitor subcontracted program services and partner recruitment activities.
• Complete regular reports on program data and tracking and support the completion of reporting according to funder and PDE requirements.
• Implement program activities, including scheduling course module delivery, assessments, placements, and testing processes.
• Coordinate candidate applications, eligibility review, approval, and monitoring of cohort and individual progress and milestones, assessments and testing, outcomes, and post-graduate activities and associated reporting.
• Address and coordinate program supports, resources, and individual planning for student needs.
• Monitor student tracking and completion and recommendation for PA Educator Certification.
• Interface and report student data and outcomes in TIMS.
• Liaise with PDE program contacts and primary student funding partners.
• Monitor and implement program improvement strategies, updated competencies, and program standards aligned with statewide trends and requirements.
• Report on trends and make recommendations to improve efficiency and strengthen credit-bearing delivery systems and support services within the region.
• Provide oversight to all functions of the Pennsylvania Professional Development Registry that overlap with Educator Certification.
• Provide training and technical assistance to participating subcontractors to support staff within respective education departments developing fluency in regional workforce needs and supports available for enhanced program experiences.
• Attend community meetings, conferences, and workshops to present information when needed.
• Perform other duties as assigned.

SKILLS:

• Ability to work independently and to effectively function as a member of a team
• Ability to facilitate coordination of multiple tasks and manage a variety of projects simultaneously
• Ability to use database systems for tracking and reporting
• Ability to meet deadlines
• Demonstrated experience in using a personal computer including word processing, spreadsheets, PowerPoint, and database applications
• Demonstrated ability to communicate with a diverse array of audiences and various leadership levels
• Superior written and oral communication skills
• Superior interpersonal skills
• Strong organizational and time management skills
• Demonstrated experience in conducting marketing and outreach on a broad scale
• Ability to perform all required functions and responsibilities accurately, completely, and in a timely fashion
• Ability to maintain complete, accurate, and accessible files and records
• Ability to communicate effectively and work productively with employees, practitioners, government agencies, professional organizations, and higher education in a positive, pleasant, professional, and productive manner in writing, by telephone, online, and in-person

EDUCATION:

• Bachelor’s degree required
• PK-4 Educator Certification is a plus

EXPERIENCE:

• Three to five years of related experience in monitoring project deliverables across partners, including the use/management of databases and reporting structures
• Knowledge of regional, state, local, and national early childhood systems, and cross-functionality
• Knowledge of the early childhood workforce needs and trends, particularly as non-traditional college, and credential students
• Knowledge of PDE standards and competencies and relevant content
• Knowledge of PK-4 systems, student placements, resources, and barriers

ORGANIZATIONAL RELATIONSHIPS:

The Alternative Certification Program Coordinator reports to and is supervised by the ECE Workforce Special Projects Manager and interacts with PDO staff, contractors, practitioners, post-secondary institutions, and other agencies, and collaborates where appropriate, to enhance services to early care and education providers. The position is full-time, 100% FTE. The position operates from PHMC’s main offices at 1500 Market St, Philadelphia, PA though this position requires occasional travel throughout Bucks, Chester, Delaware, Philadelphia, and Montgomery Counties to best serve the meeting schedules of participating students and partners.

SALARY GRADE: 19

PHMC is an Equal Opportunity and E-Verify Employer.