Site Manager

Tasks and Responsibilities

1. Primary responsibility for complete office management, especially and including all  phone calls. 
2. Always ensures a professional atmosphere driven first by client experience. 
3. Greet all incoming visitors / monitor sign-in/out log; and scans daily sign in/out log  before end of day. 
4. Ensure daily session attendance for programs are updated throughout each day. 
5. Supervise housekeeping/maintenance staff. 
6. Coordinate adequate coverage when housekeeping staff are absent. 
7. Order & maintain all necessary supplies for program location. 
8. Oversee building repairs / maintenance. 
9. Coordinate schedule for medical team (appointments, lab work orders, medication  refills, etc.). 
10. Coordinate lab services with identified labs for all clients. 
11. Communicate directly with medical staff when consumers need refills, etc. as needed. 
12. Provide all staff with copies of the medical team’s scheduled appointments on or before the scheduled day. 
13. Complete necessary filing, copying, faxing, mailing; ensure all outgoing  correspondence is mailed out daily. 
14. Complete QA quarterly checklists on a regular basis. 
15. Ensure supervision of all scheduled breaks (for clients in program) is provided on a  daily basis. 
16. Assist with company events, business meetings, and food arrangements 
17. Maintains client confidentiality laws. 
18. Adheres to all company policies and procedures. 

19. Completes additional tasks, as assigned.

Qualifications

 High School diploma or equivalent; 

 Must be organized self-starter; 

 Must possess knowledge of office clerical duties; 

 Must be experienced in scanning documentation and maintaining files;  Experienced in operating office equipment including scanner, facsimile machine,  photocopier; 

 Solid knowledge of word processing and other computer programs including Outlook  and Excel; 

 Must possess sound organizational, interpersonal, and communication skills;  Must exercise mature judgment and have ability to handle confidential matters  discretely; 

 At least three (3) years’ experience in an office management position; preferable in the  behavioral health field, or another health-related field

Personal Dimensions: 

Energy Initiative 

Sensitivity Integrity 

Reliability High Work Standards 

Resilience Maturity

Salary : $50,000