Grants & Contracts Administrator

Grants & Contracts Administrat Apply! Apply! Position Details

Department: RSRCH-GRNT | Clinical Research Admin

Location: Phoenix

Shift: Mon-Fri, Days, 8am-5pm

Category: Research

Posting #: 927494

Employee Type: Full-Time

Position Summary

Reporting to the Manager, Grants and Contracts, this position is responsible for overseeing grants and contracts for the Phoenix Children’s research and sponsored programs office. This position will assist the investigators and staff with the grant application process, negotiation of federal and non-federal clinical trial budgets, reviewing and administering the clinical and translational research throughout the grant lifecycle from pre-award through post award administration, including, but not limited to, the review on all proposals and grant related correspondence. With oversight, this position will additionally track post award research portfolios, with attention to financial solvency, and post award/financial management. This position requires effective collaboration with various internal and external stakeholders.

Position Duties

• Assist faculty with research application development and submissions, including coordination with collaborating institutions. Responsibilities include adherence to institutional policies and procedures for application development and submission and ensuring compliance with sponsor guidelines. Serves as liaison with external funding agency staff as well as collaborating institutions on grant-related administrative issues throughout the proposal submission and award acceptance processes.
• Facilitates the development, coordination, execution, and implementation of research contracts, such as MTA, DUA, sponsor and grant supported clinical trials. Evaluates the appropriateness of contract terms, dollars, and conditions, and negotiates with sponsors to finalize clinical trial contracts and budgets.
• Develops in collaboration with the other members of the team those portions of the proposal that are not specific to the expertise of the investigator (i.e. budget narrative, facilities narrative, inclusion of minorities, protection of human subjects, etc).
• Review and reconcile research financial reports to ensure appropriate cost and revenue allocations and compliance with federal, institutional and sponsor requirements. Works with the Finance Department to oversee the post-award financial grants management, including communication with external sponsors including budget reallocations, reporting and request for carry forwards.
• Monitor research spending against budget and escalate variances, as necessary.
• Assist faculty with managing research deliverables such as progress reports and sponsor inquiries.
• Assist with the Annual Research Budget and provide information to support strategic decision making.
• Assist in the development of policies and procedures related to the submission and management of grant awards.
• Performs miscellaneous job related duties as requested.
  
  

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families
  
  

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable
  
  

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Position Qualifications Please review the following qualifications and specify whether you meet each of the requirements listed.

Education Do you meet this requirement?

• Bachelors Degree, or equivalent combination of education and experience.
  
  

Required

Yes No

• Masters degree in Health, Education, Business, or related field.
  
  

Preferred

Yes No

Experience Do you meet this requirement?

• 1 year of experience in research application coordination and submissions.
  
  

Required

Yes No

• 1 year of experience working in finance, accounting, and/or related area.
  
  

Required

Yes No

• Experience in clinical trial management and analysis including contracting, budgeting, forecasting, and accounting in healthcare or a research environment.
  
  

Preferred

Yes No

• Experience with a non-for-profit or academic research institute
  
  

Preferred

Yes No

• Experience working with Federal and foundation grants.
  
  

Preferred

Yes No

Certifications / Licenses / Registries Do you meet this requirement?

• Certified Research Administrator (CRA)
  
  

Preferred

Yes No

Special Skills Do you meet this requirement?

• Advanced knowledge of Microsoft Word and Excel.
  
  

Required

Yes No

• Excellent communication and customer service skills.
  
  

Required

Yes No

• Excellent organization, coordination and project management skills
  
  

Required

Yes No

Physical Requirements & Occupational Exposure/Risk Potential

• Physical Requirement - Feeling (sensing textures and temperatures) - Occasionally
• Physical Requirement - Fine Motor Skills (pinching, gripping, etc) - Frequently
• Physical Requirement - Hearing - Constantly
• Physical Requirement - Pushing/pulling - Occasionally
• Physical Requirement - Reaching - Occasionally
• Physical Requirement - Sitting - Constantly
• Physical Requirement - Standing - Occasionally
• Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally
• Physical Requirement - Talking - Constantly
• Physical Requirement - Walking - Occasionally
• Physical Requirement - Near Vision - Frequently
• Physical Requirement - Far Vision - Occasionally
• Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
• Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
• Occupational Exposure/Risk Potential - Inside office environment - Applicable
  
  

I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply

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