Payroll Supervisor- Internal Applicants Only

PLACEMENT RANGE: Grade 125- $74,115.00 to $84,703.00 per full SY, depending on relevant experience.

* WE ARE CURRENTLY ONLY ACCEPTING APPLICATIONS FROM INTERNAL APPLICANTS *

This position is responsible for supervising, coordinating, and reviewing District Payroll and Position Inventory.  It assists in financial analysis, budgeting, budget projections, and in preparing financial records and reports for internal and external agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:                Additional duties may be assigned.

• Schedules, supervises, and coordinates the input of District payrolls; assures proper input of payroll and benefits changes and updates of corresponding records; audits, compiles, and calculates pertinent payroll and benefits information for annual budget and negotiation input.
• Oversees and provides technical expertise to staff in preparation of salary worksheets, calculation, and encumbrance of salary, benefits, and leave plans. Assures accurate posting of payroll, absences, and verifies supporting documents.
• Serves as liaison with Human Resources to coordinate Payroll, Benefits, and Position Inventory processing issues.
• Trains, supervises, and evaluates performance of Payroll and Position Inventory staff.
• Coordinates enrollment and termination of employees in health, dental, vision, and life plans, assuring reconciliation and balancing of plans.
• Provides leadership and works with staff to create a high-performance, service-oriented work environment that supports the District’s mission, objectives, and service expectations.
• Maintains current knowledge of District Policies, State and Federal laws, regulations, and reporting requirements related to payroll and benefits.
• Ensures payroll reports to Federal and State agencies.
• Communicates extensively orally and in writing. Supports all levels of staff in team environments and between other departments.  Writes instructions, procedures, and correspondence as required.
• Develops financial information systems for external reporting, management information, and account analysis using the most efficient combination of computerized and manual systems. Recommends or implements changes in accounting systems and procedures.
• Provides information for annual budgeting and financial projections. Creates computer spreadsheet models for budget projections, researches information for budget development, and queries the accounting system for financial information.
• Uses computer programs to provide accurate financial accounting and reporting.
• Prepares work papers, financial statements, and various reports for the Governing Board meetings and other outside agencies as well as for internal accounting.
• Verifies revenue entries, makes deposits, and Treasury Transfers.
• Performs internal audit duties. Verifies the effectiveness and efficiency of District financial systems and prepares internal audit work papers.
• Interfaces with numerous external agencies and businesses to explain regulations and provide information as needed.
• Performs District audit liaison responsibilities. Coordinates the collection of data and verifies information for auditors.

SUPERVISORY RESPONSIBILITIES:

Supervision of Payroll and Position Control

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE:

• A Bachelor’s degree or comparable experience in accounting or equivalent.
• Five years of successful Payroll and Benefits experience.
• Background in audit practices and procedures.
• Knowledge of computerized accounting systems and spreadsheets.

LANGUAGE SKILLS:

• Ability to write reports, business correspondence, and prepare financial reports.
• Ability to effectively present information and respond to questions from administrators, staff, and the general public.

MATHEMATICAL SKILLS:

• Excellent analytical skills and ability to work with mathematical concepts.
• Ability to apply concepts such as algebra, fractions, percentages, ratios, and proportions to practical situations.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Extensive knowledge of FLSA (Fair Labor Standards Act), Social Security and Medicare legislation, ASRS (Arizona State Retirement System), Workers Compensation, unemployment benefits, medical, dental, vision and life insurance, short and long-term disability programs, employee assistance programs, FMLA (Family Leave Medical Act), COBRA (Consolidated Omnibus Budget Reconciliation Act), HIPAA (Health Insurance Portability and Accountability Act) and 403(B) and 457 deferred compensation programs.
• Ability to write accounting procedures and communicate these procedures to staff.
• Indicate initiative in developing computer programs and design a record-keeping system for district funds.
• Ability to operate a 10-key calculator and calculate complex computer operations.
• Working knowledge of laws affecting budgets and its limitations.
• Guidelines of Arizona school district finance, and governmental accounting.
• Principles of supervision, training, and performance evaluation.
• Teamwork, coaching teams, and developing a positive work environment.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

• Knowledge of department organization, methods, standards and practices. Standard business practices/methods and procedures.
• Ability to work independently with minimum supervision.
• Ability to understand and carry out complex oral and written instructions.
• Ability to communicate effectively, orally and in writing.
• Can prioritize multiple tasks, work under stress, meet deadlines and take direction.
• Can work with frequent interruptions.
• Establishes and maintains effective working relationships with administrators and co-workers.
• Ability to perform general operations that require the exercise of judgment.
• Ability to perform duties with awareness of all district requirements and School Board Policies.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes, supplies, etc.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is quiet to moderate.

TERMS OF EMPLOYMENT

This position is treated as a full-time, exempt position under the Fair Labor Standards Act.

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check.

Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.

PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance.

Learn more about our First Class Benefits here: https://www.phxschools.org/benefits

Salary : $74,115 - $84,703