What are the responsibilities and job description for the Office Manager position at Phoenix Global Corporation?
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, a strong accounting background, and a keen ability to manage multiple office resources effectively. This role is essential in supporting the team and enhancing productivity through efficient office management practices. Experience with SAP, Microsoft Excel, and Word is essential. Office managers are responsible for managing office services by ensuring office operations and procedures are organized and by providing site-level support as liaisons for multiple departments.
Primary Responsibilities :
1. Ability to manage the accounting of the office as it relates to accounts receivables, accounts payable, and payroll.
2. Ensures all revenue streams are accounted for and properly documented on a daily basis
3. Works closely with production staff and sales staff to gather information from the sales system and distribute it accordingly
4. Prepares various reports to be sent out on a daily / weekly / monthly basis
5. Provide DRO updates to include all revenue and costs
6. Maintain employee attendance records
7. Provide general support to visitors and vendors
8. Assist with recruitment for open hourly positions, including scheduling and or participating in interviews
9. Helps with record maintenance updates such as current personnel files and file audits.
10. General office maintenance; miscellaneous administrative duties as needed
11. Maintains work area and equipment in a safe and clean condition at all times
12. Professionally answers phones, direct calls, or assists caller
Knowledge, Skills and Abilities (KSA's ) Required :
1. Accounts Payables, Accounts Receivables
2. Human resources liaison
3. Administrative support to GM
5. Excellent verbal and written communication skills
6. Reporting
10. Laws, regulations, and compliance
11. Organization
Work Environment :
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones. There will be moderate travel in the U.S. associated with this job.
Physical Demands :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this
job, the employee is regularly required to talk and hear. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Frequent sitting will be necessary.
Required Education and Experience :
- 2 years in an administrative or office manager role
