Administrative Assistant

Phoenix Recovery Services, LLC provides an IDHS/SUPR licensed Recovery Home services for men and women 18 years of age and older. Our Recovery Home offers a structured homelike environment for persons with diagnosed substance use disorder to obtain the necessary skills to achieve abstinence.

We are looking for a dynamic, highly skilled, and motivated administrative assistant to support the Executive Director. The ideal candidate will be a self-starter, understand the recovery community, and have a passion for community service.

Duties

• Answer/receive phone calls, assisting callers with their questions and inquiries, connect callers with appropriate team members.
• Responsible for receiving and distributing both internal and external courier packages, and mail.
• Order office and Recovery Home Supplies.
• Responsible for inventory and reporting for office supplies, recovery home supplies, and furnishings for annual budgets.
• Draft correspondence and reports at the direction of the Executive Director.
• Assist the Executive Director with the development and production of group curriculum and training materials.
• Schedule appointments, trainings, and meetings for the Team.
• Participate in seminars, workshops, and classes for a minimum of 10 clock hours per year of continuing education.
• Assist team members as needed to facilitate program activities.
• File confidential resident information and records.
• Maintain administrative filing system.
• Help ensure a safe, clean, working environment, specifically the Staff, Administrative, and Executive offices.
• Aid in coordination/preparation of meetings, presentations, and other program projects or recovery home outings/events.
• Other duties as assigned by Executive Director to meet agency objectives or for the facilitation of additional programs as developed.

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Skills, Knowledge and Abilities

• Ability to multi-task and manage high levels of stress
• Effective communication
• Time Management
• Expert level skill with MS Office Suite and SharePoint
• Detail oriented
• Highly organized
• Ability to be proactive, take initiative, be enthusiastic and flexible in the job.
• Must be approachable and helpful to both team members and residents.
• He/she must be motivated.
• He/she must be a team player.
• He/she must have integrity.
• He/she must have the ability to approach work professionally.

Qualifications

• High school diploma or equivalent; college degree or technical/professional training a plus.
• Bookkeeping or Human Resources experience is a plus.
• Good phone, communication, computer, and public relations skills.
• Knowledge of social service agencies and/or substance abuse services is a plus.
• Know and abide by the general provisions of Section 2060.509 Recovery Homes and the Health Insurance Portability and Accountability Act (HIPAA) of 1996.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $35,000 - $40,000