Administrative Assistant

 Administrative Assistant

Phoenix Suns and Phoenix Mercury 

Footprint Center 

Phoenix, AZ

Job Summary:

Suns Legacy Partners includes several companies and many different departments that support the Phoenix Suns, Phoenix Mercury, and Footprint Center.

Would you like to win championships and create sustained success? Suns Legacy Partners is looking for individuals that are committed to pursuing excellence and be part of creating memorable experiences.

We are seeking an experienced and highly motivated individual to join our team as an Administrative Assistant with the Phoenix Suns and Phoenix Mercury organization.

What Will You Do:

• Maintain regular communication with leadership for strategic operational needs and enhancements
• Take direction from the leadership team on day to day administrative coordination and scheduling and venue operations as needed
• Be available to troubleshoot and support the Suns/Mercury front office with any facility or administrative needs
• Act as liaison to Footprint Center for streamlining operational protocols
• Create, maintain, and distribute a weekly, monthly, and annual building schedule that includes conference room blocks, project installs, practice and shoot around times, maintenance and utility work, etc.
• Take on other operational tasks as needed throughout the flow of the season to assist the Suns/Mercury front office with day-to-day or long-term projects (based on availability)

What We Need From Our Assistant:

• Possess a general understanding and familiarity of the NBA, WNBA, and NBA G League as well as the flow and cadence of a season (including busy and downtimes)
• Exercise discretion and an executive presence as a team member when engaging with personnel, coaches, and players
• Advanced knowledge and experience with the Microsoft Office suite, including Microsoft Word, Excel, Teams, PowerPoint, and Outlook; advanced capability in creating interactive presentations (PowerPoint, Canva, Keynote, etc.)
• Proficient experience with third-party workflow programs and Project Management software/applications such as Monday.com, Zoom, Miro, Slack, Calendly, Google Suite, and others
• Proficient technical skills in administration including the use of smartphones, tablets, and laptops as well as familiarity with basic IT and AV equipment
• Advanced organizational skills and ability to balance and maintain multiple projects at the same time
• Advanced attention to time management, detail, and proficiency in written and spoken English, including correct spelling and proper grammar
• Proficient understanding and practice of basic budgeting and accounting for transactional purposes
• Advanced ability to communicate succinctly, clearly, and effectively to different groups in the building and manage executives accordingly
• Possess the ability to build and maintain strong relationships with other departments to meet event and team needs

Experience/ Education Requirements:

• 1-3 years of administrative experience in a sports environment (collegiate, high school, AAU/grassroots or professional team services
• Bachelor’s degree preferred

What You Can Expect: 

The work environment characteristics described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Flexible schedule to include weekends, evenings, and some holidays to meet business needs
  • Maintain schedule flexibility and be available/on-call during certain times of the season when not in the office
• Ability to stand, walk, and sit for various periods of time
• Occasional travel from time to time for professional development
• This position works mainly indoors, removed from extreme weather; exposure to weather is <5%
• S-Sedentary Work – Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible about of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met
• Position is predominately computer-based, requiring the use of a computer monitor
• Must be able to carry on a conversation both on the phone and in-person
• Ability to Read, Write & Speak in English
• Wide range of fulltime benefit options including
  • Medical, Dental and Vision coverages
  • Life and Disability options
  • Vacation, sick and holiday leave programs
  • In-arena work requirements with the potential of hybrid schedules based on each role and department.
• Visit our Culture page to see details

Suns Legacy Partners, LLC. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

For questions about this career opportunity, please contact our People & Culture Recruiting team at SLPrecruiting@suns.com