Accounts Payable Specialist II

Summary/Objective

The Accounts Payable Clerk I position provides administrative and clerical support to ensure that accounts payable data is collated and processed in a confidential and timely manner to ensure Phoenix Welding Supply’s (the “Company”) accounts payable records and reports are accurate and complete. This role has no direct reports.

Essential Functions

• Facilitates payment orders which may include verification of federal ID numbers, reviewing purchase orders, resolving discrepancies, and coding invoices with proper GL code; completing check runs.

• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed and review with Controller.

• Responsible for ordering and maintaining adequate office supplies.

• Administrative duties as required including but not limited to reviewing and distributing mail, scanning, catering meals for meetings, and scheduling recycling pick-up.

• Miscellaneous tasks as assigned.

Competencies

• Experience with ERP systems preferred.

• Proficiency with Excel.

• Must be reliable and extremely trustworthy.

• Excellent organizational skills and attention to detail.

• Ability to maintain confidential and meticulous records.

Supervisory Responsibility

The Accounts Payable Clerk I position has no direct supervisory responsibilities.

Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computer equipment, phones, scanners, copiers, and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. High volumes of PC work associated with reporting, accounting, and financial statement production.

Position Type and Expected Hours of Work

This is a full-time position, working 40 hours per week. Some flexibility in schedule will be provided, however, core hours will be decided between employee and management.

Travel

No regular travel is expected for this position.

Education, Experience & Certification

High school diploma or equivalent required; associate or bachelor’s degree in accounting preferred, or at least 1-5 years’ experience.

Work Authorization

Eligibility to work in the U.S. with the appropriate work authorization documentation.

EEO Statement

Phoenix Welding Supply is an EEO Employer M/F/D/V. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities,and activities may change at any time with or without notice due to the dynamic nature of the business.