What are the responsibilities and job description for the Executive Assistant position at Photon?
Job Details
Greetings From Photon,
We hope you are doing good. We are hiring a Executive Assistant to join our Digital Engineering team.
Who are we?
For the past 20 years, we have powered many Digital Experiences for the Fortune 500. Since 1999, we have grown from a few people to more than 4000 team members across the globe that are engaged in various Digital Modernization.
Executive Assistant| Las Vegas, NV (Onsite) | Open for Fulltime/Permanent or Contract
Job Summary:
We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to our senior executives. The ideal candidate will be adept at managing schedules, coordinating meetings, and handling confidential information with discretion. This role requires excellent organizational skills, the ability to work independently, and strong communication capabilities.
Key Responsibilities
Administrative Support
- Manage and maintain executives schedules, including organizing appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Act as the primary point of contact between executives and internal/external stakeholders.
Meeting Coordination
- Schedule, prepare agendas, and coordinate logistics for meetings.
- Record minutes and track action items to ensure follow-up and completion.
Travel and Expense Management
- Arrange travel itineraries, accommodations, and transportation for executives.
- Prepare and process expense reports in a timely manner.
Communication and Liaison
- Screen and prioritize phone calls, emails, and other communications.
- Maintain a high level of professionalism in all interactions on behalf of the executive.
Office Operations
- Manage and maintain confidential records and files.
- Assist in special projects, event planning, and other tasks as assigned.
Qualifications and Skills
- Education: Bachelor s degree in Business Administration or related field preferred.
- Experience: Minimum of 3 years of experience in an executive assistant or similar role.
- Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High degree of discretion and confidentiality.
- Ability to manage competing priorities and meet tight deadlines.
