Assistant Property Manager Onsite

Job Description

Job Description

Description :

Condominium Associates began managing condominium and homeowner associations in the Tampa Bay area in 1982 and presently have offices in Pasco, Pinellas, Sarasota and Hillsborough counties. We are a full-service association management company providing services in the areas of facilities management, financial management and administration.

Assistant Property Manager – Full-Time Opportunity in Tampa, FL

Overview :

Are you ready to take on a dynamic role where you can make a real impact? As an Assistant Property Manager at Condominium Associates, you'll support the Property Manager in various administrative, financial, and operational tasks while ensuring our property runs smoothly. You'll provide exceptional service and represent Condominium Associates with professionalism, contributing to the success and well-being of our community.

Responsibilities :

In the absence of the Property Manager, you’ll take charge of the day-to-day operations, including :

• Ensuring compliance with all reporting requirements as outlined in the Management Services Agreement.
• Meeting requirements outlined in Florida Statute 718.
• Soliciting, reviewing, and compiling bid analysis sheets for community projects and maintenance.
• Drafting Requests for Proposals (RFPs) to ensure comparable vendor data for large projects.
• Investigating and reporting all property damage, personal injury, and work-related accidents in a timely manner.
• Acting as a liaison with legal counsel and vendors to ensure the smooth conduct of Association business.
• Managing staff, overseeing performance, approving payroll, and providing coaching and feedback.
• Maintaining and organizing activity logs, incident reports, and vendor information for review by the Property Manager.
• Collecting HOA payments, sending delinquency notices, and preparing new resident packages.
• Overseeing security systems, incident investigations, and maintaining the association’s website.
• Managing architectural change requests and ensuring compliance.
• Assisting with special administrative tasks, including report preparation and vendor invoice reconciliation.
• Overseeing site projects, committees, and staff scheduling, while maintaining payroll timesheets.
• Filling in for front desk shifts as needed and monitoring emergency response systems when applicable.

Supervisory Responsibilities :

You’ll manage a frontline team including Maintenance, Front Desk, and Housekeeping staff. Responsibilities include interviewing, hiring, training, and mentoring employees, as well as overseeing performance, addressing concerns, and resolving issues. You’ll also manage vendor relationships, site committees, and projects as needed.

Qualifications :

Benefits :

Schedule : Monday to Friday

Work Location : In person

Join us at Condominium Associates and take on a vital role in managing a vibrant, secure, and thriving community. Your skills and dedication will contribute to creating an exceptional experience for all residents!

Requirements : Qualifications :

Education and Experience :

Physical Requirements :

Equal Opportunity Employment

We are an equal opportunity employer committed to fostering a diverse and inclusive workplace. We celebrate the unique backgrounds, perspectives, and talents of all employees, creating an environment where everyone feels valued, respected, and empowered. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by applicable laws and regulations. We comply with all federal, state, and local laws governing nondiscrimination in employment.

In addition, we offer competitive salaries commensurate with experience, a comprehensive benefits package including health, dental, and retirement options, professional development opportunities, and a collaborative work environment.