What are the responsibilities and job description for the Accounts Payable Administrator (on-site) position at Physical Sciences Inc.?
Physical Sciences Inc. (PSI), a 100% employee-owned company, is seeking an experienced
Accounts Payable Administrator to join our team at our Andover, MA corporate facility. This
is an immediate, full-time, on-site opportunity for a detail-oriented individual to handle the full
cycle of PSI’s accounts payable operations.
Key Responsibilities:
- Review invoices for accuracy and ensure eligibility of payment
- Process vendor invoices and check requests in a timely manner
- Maintain accurate financial records, perform thorough analysis, and resolve discrepancies
- Ensure vendor records are maintained, current, and accurate
- Prepare and submit accounts payable reports as necessary
- Oversee sales tax accrual requirements, ensuring compliance with applicable regulations
- Assist with month-end closing and various audit-related tasks
- Administer year-end 1099 processing and reporting
- Manage all aspects of the Docstar paperless AP Invoice workflow system
- Various ad-hoc AP related tasks and responsibilities as needed
- Assistance and backup for invoice 3-way matching
- Provide backup and cross-train on petty cash management, subsidiary AP processing,
Qualifications:
- Minimum of 4 years of full-cycle accounts payable experience, preferably in a
- Experience with Deltek Costpoint, EPICOR (Docstar), Adobe, and Excel are strongly
- Must have excellent organizational, communication, and analytical skills
- Proven ability to professionally and effectively interact with vendors and employees
- Strong attention to detail with the ability to manage multiple tasks simultaneously
U.S. Citizenship is required.
All qualified applicants will receive consideration for employment without regard to their race,
color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a
protected veteran
