Administrative Assistant

Our client, a Global Investment Bank, is seeking an Administrative Assistant in their Boston, MA location:

Primary Responsibilities:

• Provide primary support to the designated Fixed Income team members

• Work closely with the Fixed Income administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member

• Calendar management in Microsoft Outlook

• Coordinate and manage virtual and on-site meetings

• Coordinate travel arrangements, including securing visas and arranging meetings

• Oversee proper protocols are followed for visitors of the building

• Communicate and follow-up on requests and deadlines

• Request new subscriptions and renewals for team as needed

• Renew professional memberships for team

• Obtain wet/e-signatures as needed

• Prepare and edit materials using Microsoft PowerPoint, Word and Excel

• Create and process purchase requisitions in Ariba

• Complete and submit expense reports in Concur

• Assist with ad hoc projects and initiatives

• Provide phone and message support

• Print, copy, scan, and file materials

• Sort and distribute mail

• Maintain and order office supplies

Job Requirements:

• Bachelor’s degree and a minimum of 5 years related experience preferred

• Excellent verbal and written communication skills

• Highly organized and with a strong attention to detail

• Strong organizational skills and ability to juggle multiple tasks

• Must be able to work both independently and as a team, and adapt to various needs of Fixed Income

• Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm

• Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment

• Advanced level MS Word, Excel, Outlook and PowerPoint, familiarity of Adobe Pro, AdobeSign, DocuSign

• Ability to learn and work with various applications used by Fixed Income