Administrative Assistant

Our client, a Global Investment Bank, is seeking an Administrative Assistant in their Houston, TX location:

Responsibilities

• Function as gatekeeper. Greet guests, screen calls, deliver detailed messages.
• Oversee general office needs such as mail distribution and ordering supplies.
• Manage complex calendar(s) via Outlook. Confirm internal and external meetings.
• Schedule meetings and coordinate details such as catering needs, guest registration, conference room reservations, and video connectivity if applicable.
• Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation.
• Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.
• Assist with communications amongst management and banking division.
• Administer client data in salesforce database (OneBanker and BoardEx)
• Partner, collaborate and coordinate with administrative team; provide back up as needed.
• Revise, print and bind PowerPoint presentations.
• Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.

Requirements

• Minimum of 3 years of experience within financial services a plus
• Familiarity with Concur, prior experiences with managing travel and expenses.
• Microsoft Word, Excel, Outlook proficiency.
• Exceptional interpersonal and written / verbal communication skills.
• Positive, consistent professional attitude. Works well under pressure.
• Ability to multitask, prioritize, and respond timely in a dynamic environment.
• Attentive to details, extremely organized.
• Adapts well to change, keen sense of urgency, practices conflict resolution.
• Ability to handle challenging situations & personalities and deal with them respectfully.
• Eager to assist with duties and take initiative when called upon on last minute’s notice.
• Team-player – willingness to assist others and collaborate with bankers, IT, HR, etc.
• Eligible to work in the USA.