Plant Administrative Assistant

At PIC Group, Inc., our emphasis is on excellence. We recruit the strongest candidates in the power generation industry. As a global service provider, we continually seek talented individuals.

Title: Plant Administrative Assistant
Position Type: Direct Hire
Location: Keenesburg, CO
Reports to: Plant Manager
Status: Non-Exempt

Job Summary:
PIC Group has an exciting opportunity for a Plant Administrative Assistant to support a power plant located in Keenesburg, CO. The Plant Administrative Assistant reports directly to the Plant Manager and is responsible for station administrative support. The Plant Administrative Assist is directly responsible for all accounts payable entry, which includes but is not limited to helping with regulatory compliance and reporting, parts procurement processes, and to contract janitorial services.

Essential Duties and Responsibilities:

• Process invoices and assure part receipts match.
• Coordinate timely payment with Corporate Accounts Payable team.
• Assist with company credit card account reconciliation.
• Process employee expense reports.
• Manage documentation flow for Plant Manager review and approval.
• Assist Environmental staff with regulatory reporting and record keeping as well as any events.
• Explain and instruct plant staff with existing policies and procedures.
• Will provide back up support to the payroll department, addressing questions to help with accurate completion and coding of all time entry, providing a monthly hours worked report to management team.
• Maintain regulatory bulletin board postings.
• Act as liaison between the power station and Human Resources, providing clear direction with client’s HR policy.
• Create & maintain complete A/P files that include all project files.
• Process and reconcile A/P in Main Saver. At times including materials received, quotes and purchase orders.
• Schedule appointments, meetings and maintain calendars; arrange meeting room facilities as needed.
• Answer, screen and route phone calls; provide information as requested.
• Maintain and order general office supplies.
• Check postal mailboxes; time stamp, prioritize, sort, and distribute mail.
• Ensure proper handling and routing of all incoming and outgoing postal and air express packages.
• Schedule appointments, meetings and maintain calendars; arrange meeting room facilities as needed.
• Complete monthly required training in GPi system and assist with entering completed classroom training in data base.
• Assist with preparing monthly accruals and tax reconciliations.
• Occasionally be available for scheduled and unscheduled overtime to meet business needs.
• Support Safety department, including any written documentation & recordkeeping.
• Demonstrates professionalism in all activities and encourages personnel within the department to do the same.
• Support community relations via involvement with area charitable organization(s).
• Available for occasional travel as needed, less than 5%, for training, seminars, and other project support.

Job Requirements:

• Proficient with Microsoft Office, with emphasis on Outlook, Word, Excel and PowerPoint.
• Knowledge of company organization, policies and procedures as well as general Human Resources practices.
• Proven ability to type at least 35 WPM.
• Proficiency with balancing multiple priorities and meeting stringent deadlines.
• Effectively communicate and support multiple staff members, in writing and in person.
• Must be able to have regular and on-time work attendance.
• Demonstrated capability with being self-motivated and self-directed.
• Proficiency in using the English language to include proper grammar in correspondence.
• Proven organizational skills to support multiple people and the facility overall.
• Must have a valid driver’s license and clean driving record.

Physical Requirements:

• Capable of extensive walking, sitting and repetitive motion throughout the day.
• Must be able to manage the sounds typically found in an operating power plant.

Education / Experience:

• High school diploma required.
• 5 years’ experience in an administrative role with increasing levels of responsibility.
• Any specialized training directed toward business writing or secretarial course work preferred, not required.
• Advance consideration given to applicants competent in CMMS, such as Main Saver or Maximo.
• Must have a valid driver’s license and clean driving record.

At PIC Group, we value our employees and believe in fair compensation that reflects their skills and contributions. The pay scale for this position is carefully determined based on the expected range of base pay, taking into consideration the specific work location. Within this range, employee pay will be determined by a combination of factors such as knowledge, skills, abilities, experience, education, and overall performance. As this job posting is available in multiple locations, the expected pay scale may vary depending on the specific geographic area.

Compensation Range per hour: $25 - $30

**Please note that the compensation information follows a good faith estimate for this position only and is provided pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules. The actual hourly rate will vary and may be above or below the range based on various factors as permitted by Colorado Equal Pay Transparency Rule 4.1.2. It assumes that the successful candidate will be in Colorado or perform the position from Colorado. **

We take pride in offering a wide range of exceptional benefits to our valued team members. When you join our team, you'll gain access to top-notch medical, vision, and dental insurance plans, ensuring you and your loved ones receive the healthcare you deserve. Your future matters to us, which is why we provide a robust 401(k) plan, helping you secure financial stability for the years ahead. Embrace a fulfilling career with a company that prioritizes your health, happiness, and growth.

PIC Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.