Site Admin Assistant

At PIC Group, Inc., our emphasis is on excellence. We recruit the strongest candidates in the power generation industry. As a global service provider, we continually seek talented individuals.

Title: Site Administrative Assistant
Position Type: Contract
Location: Indiana
Reports to: Project Manager
Status: Non-Exempt

Key Project Requirements:

• 5 years of experience in an Administrative Assistant capacity, with a proven track record of providing high-level administrative support. Construction experience preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels.

Job Summary:
PIC Group is seeking a highly organized and detail-oriented Administrative Assistant to join our team at a construction site near South Bend, IN. This contract position offers a dynamic and fast-paced environment, where the Administrative Assistant will provide essential support to the Project Manager and the on-site team. The ideal candidate will demonstrate exceptional organizational and communication skills, the ability to manage multiple priorities simultaneously, and a strong commitment to maintaining accuracy and confidentiality. The role requires a proactive, problem-solving mindset and the ability to thrive under pressure while contributing to the overall success of the project.

Essential Duties and Responsibilities:

• Provide high level administrative support, such as preparing reports and memorandums, and answering phone calls.
• Manage and maintain schedules, appointments and travel arrangements, when needed.
• Prepare expense reports when requested.
• Handle confidential information, requiring extreme discretion at all times.
• File and retrieve documents and reference materials.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Monitor, respond to and distribute incoming communications.
• Arrange and coordinate meetings and events.
• Occasional errands involving the use of a vehicle may be requested from time to time.

Job Requirements:

• Proficient computer skills and in-depth knowledge of relevant software such as MS Office and Outlook.
• Ability to type a minimum of 50 words per minute.
• Ability to learn and use new software programs as systems are upgraded.
• Exceptional communication skills required with all levels of personnel.
• Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction with minimum supervision.
• Ability to pivot, responding to quick changing situations.
• Occasional overtime may be necessary, often at short notice, when required.
• Excellent command of English language, to include grammar and correspondence composition.

Physical Requirements:

• Ability to reach, climb, and stoop and lifting up to 10 pounds, if needed.
• Prolonged periods of walking and sitting.

Education / Experience:

• High School diploma required.
• Associate degree or equivalent from a two-year college or technical school, or 4 years related experience and/or training, or a combination of experience and/or education.
• 5 years experience in an Administrative Assistant capacity required.

PIC Group, Inc. is an Equal Opportunity Employer. We offer competitive wages and benefits. We seek out and employ talented individuals who meet the qualifications for each position. Due to the large number of responses we receive to our postings, only those applicants with the required experience and qualifications will be contacted.