Administrative Assistant

At Pie we are on a mission to defeat social isolation. Our product is a web and mobile app that power in-person experiences, with one goal in mind: make it easy to make friends.

Our vision is for a world where doing things you like with people you love should be as easy as calling an Uber.

• Inbox : Monitor and manage the founder’s inbox, prioritize emails, draft responses, and ensure timely follow-up on key communications.
• Calendar: Maintain and organize the founder’s calendar, scheduling meetings, calls, and events while balancing conflicting priorities.
• Travel: Plan and book both domestic and international travel, including accommodations, transportation, and itineraries.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism, acting as a trusted partner to the founder.

• Onboarding & Offboarding: Coordinate new hire onboarding with Operations Lead and COO, ensuring workspace setup, IT provisioning, and training materials are ready. Similarly, handle offboarding tasks, including equipment return and system access removal.
• HR & Payroll Support: Collaborate with HR to manage employee records, benefits administration, and payroll coordination, ensuring smooth employee operations.
• Compliance: Support the Operations Lead on ensuring compliance on all appropriate dimensions.
• Event & Meeting Logistics: Coordinate logistics for internal meetings, team-building events, and company-wide gatherings, including catering, transportation, and space setup.
• Technology & IT Management: Support the Operations Lead on IT issues, coordinating with external IT support as needed and ensuring all office tech is functioning smoothly.
• Vendor Payments & Invoicing: Support the Operations Lead on vendor payments, manage invoicing, and ensure timely processing of operational expenses.

*️⃣ 1-2 years of experience preferred

Insurance

• Health Insurance: United Healthcare PPO with 100% company-paid coverage
• Dental Insurance: Guardian coverage at 99% company-paid
• Vision Insurance: Guardian coverage at 99% company-paid
• Life Insurance: Guardian coverage at $50,000
• HSA Account

401k

• 401k with company match at 3%

Logistics

• Cell Phone: covered at $80/month
• Transit: $75/month for monthly CTA card or reimbursed monthly parking spot

Wellness

• Gym Membership: stipend at $125/month of value
• Vacation Time: 2 weeks paid time off 12 federal holidays 2 mental health days 4 religious/flex/ atheist celebration days

This is a five day a week in-person role in River North working with a Series A backed startup team of ten wonderful humans.

As our mission is to bring people together in real life, we feel it’s important to be together.