What are the responsibilities and job description for the Assistant Director for Financial Services position at Piedmont Virginia Community College?
Title: Assistant Director for Financial Services
Agency: Piedmont Virginia Community College
Location: Albemarle - 003
FLSA: Exempt
Hiring Range: $70,000 - $75,000
Full Time or Part Time: Full Time
Additional Detail
Job Description:
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.
Position Title: Assistant Director for Financial Services
Department: Business Office
Employment type: Full-time classified, exempt
Purpose: Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 (c) (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation’s accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).
Purpose: Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 (c) (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation’s accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).
The Assistant Director of Financial Services develops processes and procedures to improve workflows and customer service, while ensuring that processes maintain compliance with the State Comptroller’s directives, Virginia’s Agency Risk Management and Internal Controls Standards (ARMICS) and the Commonwealth Accounting Policy and Procedures (CAPP) manual.
Duties and Responsibilities:
Support for PVCC Educational Foundation
- Provides support to the Piedmont Virginia Community College Educational Foundation by maintaining and managing all financial accounting for the Foundation. This includes appropriately accounting for any grants or contracts administered by the Foundation to ensure accountability to private donors, state, and federal funding agencies.
- Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop monthly and quarterly financial reports utilizing Blackbaud Financial Edge and other software for monitoring Foundation funds, and to ensure that cash flow needs are met while safely optimizing potential portfolio growth.
- Performs monthly reconciliations between Raisers Edge and Financial Edge modules within Blackbaud to ensure accuracy of fund designations and accurate accounting of any and all gifts.
- Prepares year-end financials and all audit schedules. Responds to questions from Foundation Auditors.
- Collaborates with Financial Aid staff to ensure timeliness and accuracy of students’ Foundation scholarship information.
- Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to ensure appropriate financial reports are made available to the board on a timely basis.
- Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop customized statements for donors contributing to endowments, scholarships, and other restricted funds.
Support for Workforce Development Services
- Serves as the primary fiscal agent in support of Workforce Development. In addition to preparing monthly budget reports, monitors the State Council of Higher Education for Virginia (SCHEV) receivables for Workforce student grades and credentials and works with WFS staff to ensure necessary information is recorded accurately to receive funds.
Working with all other College Funds
- Works with the Director of Financial Services to prepare financial reports for all College funds, including preparing quarterly budget to actuals of the Education and General Fund, monthly reports for Workforce Development, and other funds as required.
- Reviews financial processes for efficiency and effectiveness and recommends and implements improvements. Employs technology to automate processes and reduce manual steps.
- Within AIS, works to define, create and make information available to the college via queries or reports. Employs advanced functionality of Microsoft Suite applications (Excel, PowerBI, PowerPoint) to present financial data in ways that best communicate it and enhance end-users understanding of College finances.
- Develops control systems to assure policies and procedures for all accounting systems are implemented, documented, and accurate.
- Participates with testing activities when AIS business processes are changed or updated as required to meet additional policy requirements, new functions, and software changes.
- Identifies alternatives and proposes changes that improve quality and efficiency.
- Prepares year-end accounting schedules for the college’s financial statement submission to the VCCS. Assists the Director of Financial Services with other financial schedules, as needed.
- Ensures expenditures are coded properly for financial reporting accuracy.
- Other duties: Serves as back-up to the Director of Financial Services as necessary.
Benefits include:
- Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
- Generous leave benefits
- Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement
- Knowledge of generally accepted accounting principles and practices.
- Working knowledge of automated accounting system process/general ledger transactions.
- Ability to analyze and reconcile financial data and prepare reports and statements.
- Ability to understand and consistently review and apply a complex financial coding structure.
- Strong organizational and decision-making skills.
- Ability to communicate effectively with the public both verbally and in writing.
- Ability to work in a fast-paced, changing, dynamic environment.
- A demonstrated commitment to continuous improvement, and a proven track record of implementing systems’ improvements to more effectively and efficiently deliver outcomes.
- Knowledge of Peoplesoft Accounting Information System (AIS) software preferred.
- Knowledge of Peoplesoft Student Information System (SIS) preferred.
- Knowledge of Blackbaud Financial Edge or other foundation accounting system preferred.
- Work experience in higher education/community colleges
- Work experience in Foundations
- Additional education, preferably in finance, business administration, or a related field
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $70,000 - $75,000
