What are the responsibilities and job description for the Assistant Director for Financial Services position at Piedmont Virginia Community College?
Posting Summary
Working Title
Assistant Director for Financial Services
Role Title
Financial Services Specialist I
Role Code
19031-SW
FLSA
Exempt
Pay Band
Position Number
28200025
Agency
Piedmont Virginia Community College
Division
Piedmont Virginia Community College (Div)
Work Location
Albemarle - 003
Hiring Range
$70,000 - $75,000
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday through Friday and as needed to fulfill role responsibilities. Typical work hours are 8 a.m. to 5 p.m. This is a full-time exempt position providing services in-person, primarily for other College departments.
Sensitive Position
Yes
Job Description
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Assistant Director for Financial Services
Department: Business Office
Employment type: Full-time classified, exempt
Purpose: Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 © (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation’s accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).
Purpose: Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 © (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation’s accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).
The Assistant Director of Financial Services develops processes and procedures to improve workflows and customer service, while ensuring that processes maintain compliance with the State Comptroller’s directives, Virginia’s Agency Risk Management and Internal Controls Standards (ARMICS) and the Commonwealth Accounting Policy and Procedures (CAPP) manual.
Duties and Responsibilities:
Support for PVCC Educational Foundation
- Provides support to the Piedmont Virginia Community College Educational Foundation by maintaining and managing all financial accounting for the Foundation. This includes appropriately accounting for any grants or contracts administered by the Foundation to ensure accountability to private donors, state, and federal funding agencies.
- Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop monthly and quarterly financial reports utilizing Blackbaud Financial Edge and other software for monitoring Foundation funds, and to ensure that cash flow needs are met while safely optimizing potential portfolio growth.
- Performs monthly reconciliations between Raisers Edge and Financial Edge modules within Blackbaud to ensure accuracy of fund designations and accurate accounting of any and all gifts.
- Prepares year-end financials and all audit schedules. Responds to questions from Foundation Auditors.
- Collaborates with Financial Aid staff to ensure timeliness and accuracy of students’ Foundation scholarship information.
- Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to ensure appropriate financial reports are made available to the board on a timely basis.
- Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop customized statements for donors contributing to endowments, scholarships, and other restricted funds.
Support for Workforce Development Services
- Serves as the primary fiscal agent in support of Workforce Development. In addition to preparing monthly budget reports, monitors the State Council of Higher Education for Virginia (SCHEV) receivables for Workforce student grades and credentials and works with WFS staff to ensure necessary information is recorded accurately to receive funds.
Working with all other College Funds
- Works with the Director of Financial Services to prepare financial reports for all College funds, including preparing quarterly budget to actuals of the Education and General Fund, monthly reports for Workforce Development, and other funds as required.
- Reviews financial processes for efficiency and effectiveness and recommends and implements improvements. Employs technology to automate processes and reduce manual steps.
- Within AIS, works to define, create and make information available to the college via queries or reports. Employs advanced functionality of Microsoft Suite applications (Excel, PowerBI, PowerPoint) to present financial data in ways that best communicate it and enhance end-users understanding of College finances.
- Develops control systems to assure policies and procedures for all accounting systems are implemented, documented, and accurate.
- Participates with testing activities when AIS business processes are changed or updated as required to meet additional policy requirements, new functions, and software changes.
- Identifies alternatives and proposes changes that improve quality and efficiency.
- Prepares year-end accounting schedules for the college’s financial statement submission to the VCCS. Assists the Director of Financial Services with other financial schedules, as needed.
- Ensures expenditures are coded properly for financial reporting accuracy.
- Other duties: Serves as back-up to the Director of Financial Services as necessary.
Benefits include:
- Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
- Generous leave benefits
- Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Knowledge of generally accepted accounting principles and practices.
- Working knowledge of automated accounting system process/general ledger transactions.
- Ability to analyze and reconcile financial data and prepare reports and statements.
- Ability to understand and consistently review and apply a complex financial coding structure.
- Strong organizational and decision-making skills.
- Ability to communicate effectively with the public both verbally and in writing.
- Ability to work in a fast-paced, changing, dynamic environment.
- A demonstrated commitment to continuous improvement, and a proven track record of implementing systems’ improvements to more effectively and efficiently deliver outcomes.
- Knowledge of Peoplesoft Accounting Information System (AIS) software preferred.
- Knowledge of Peoplesoft Student Information System (SIS) preferred.
- Knowledge of Blackbaud Financial Edge or other foundation accounting system preferred.
Additional Considerations
- Work experience in higher education/community colleges
- Work experience in Foundations
- Additional education, preferably in finance, business administration, or a related field
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
minimal
Posting Detail Information
Posting Number
CLS_3594P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/14/2025
Job Close Date
03/14/2025
Open Until Filled
Agency Website
pvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $70,000 - $75,000
