What are the responsibilities and job description for the Grants Specialist position at Piedmont Virginia Community College?
Working Title Grants Specialist Role Title Education Support Specialist III Role Code 29144-SW FLSA Nonexempt Pay Band Position Number 282W0025 Agency Piedmont Virginia Community College Division Piedmont Virginia Community College (Div) Work Location Albemarle - 003 Hiring Range $31.95/hour Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.
Position Title: Grant Specialist – Post-Award Management
Department: Grants and Development Office
Reports to: Director of Grants
Employment type: part-time (wage)
Work schedule: daytime hours, Monday through Friday—29 hours or less per week
Position Summary
Piedmont Virginia Community College (PVCC) is seeking a detail-oriented Grant Specialist focused on post-award grant management. This role will ensure compliance with grant requirements, maintain accurate financial and administrative records, and support effective grant implementation. The ideal candidate is organized, proactive, and has strong problem-solving skills to support PVCC’s mission through the management of grant funds.
Key Responsibilities
Grant Compliance & Monitoring:
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Experience
KSA's/Required Qualifications
minimal
Posting Number WGE_2340P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/21/2025 Job Close Date 02/11/2025 Open Until Filled Agency Website pvcc.edu Contact Name Human Resources Email humanresources@pvcc.edu Phone Number 4349616567 Special Instructions to Applicants
Application Package must include—
References & criminal background checks required.
Piedmont Virginia Community College is an Equal Opportunity, Affirmative Action Employer.
We value and support the diversity of our students, faculty, and staff. We seek to promote an understanding and appreciation of differences by creating an inclusive environment embracing individuals with diverse backgrounds, experiences, and aspirations.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/81244
- Daytime hours, Monday through Friday—29 hours or less per week—this position requires in person availability
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.
Position Title: Grant Specialist – Post-Award Management
Department: Grants and Development Office
Reports to: Director of Grants
Employment type: part-time (wage)
Work schedule: daytime hours, Monday through Friday—29 hours or less per week
Position Summary
Piedmont Virginia Community College (PVCC) is seeking a detail-oriented Grant Specialist focused on post-award grant management. This role will ensure compliance with grant requirements, maintain accurate financial and administrative records, and support effective grant implementation. The ideal candidate is organized, proactive, and has strong problem-solving skills to support PVCC’s mission through the management of grant funds.
Key Responsibilities
Grant Compliance & Monitoring:
- Ensure all grant activities are in compliance with the terms, conditions, and regulations of funding agencies.
- Regularly monitor grant expenditures to verify alignment with budget allocations, reporting any discrepancies to the Director.
- Maintain awareness of grant-specific requirements, policies, and best practices.
- Utilize grant software to track all grant expenditures, maintain organized financial records, and collaborate with PVCC’s finance team for accurate reconciliation of funds.
- Prepare detailed financial reports for funders, ensuring all data is accurate, complete, and submitted on time.
- Utilize grant software to create and manage grant files, ensuring documentation is up-to-date and readily accessible for audits or reviews.
- Track milestones and reporting deadlines, proactively coordinating with relevant departments to ensure timely submissions.
- Monitor and document any changes or amendments to grant agreements, updating necessary records.
- Address challenges in grant administration by identifying issues, evaluating possible solutions, and implementing strategies in collaboration with the Director.
- Act as a resource for program managers and other departments regarding grant compliance and financial tracking.
- Work closely with internal departments, including finance, academic programs, and external partners, to support grant implementation.
- Provide training and guidance to staff involved in grant projects, ensuring they understand grant terms, reporting expectations, and compliance requirements.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Experience
KSA's/Required Qualifications
- Strong experience in post-award grant management, finance, or related fields.
- Demonstrated experience in financial tracking, record keeping, and compliance management.
- Strong attention to detail, accuracy in record keeping, and ability to meet deadlines.
- Proficiency in interpreting grant contracts and terms.
- Effective problem-solving skills with the ability to take initiative.
- Strong communication skills to work with various stakeholders.
- Familiarity with relevant grant management software and financial tracking systems is a plus
- Additional education in a related field.
minimal
Posting Number WGE_2340P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/21/2025 Job Close Date 02/11/2025 Open Until Filled Agency Website pvcc.edu Contact Name Human Resources Email humanresources@pvcc.edu Phone Number 4349616567 Special Instructions to Applicants
Application Package must include—
- Online Application
- Resume
- Cover letter
- Names, addresses, email and telephone numbers of three (3) professional references
References & criminal background checks required.
Piedmont Virginia Community College is an Equal Opportunity, Affirmative Action Employer.
We value and support the diversity of our students, faculty, and staff. We seek to promote an understanding and appreciation of differences by creating an inclusive environment embracing individuals with diverse backgrounds, experiences, and aspirations.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/81244
Salary : $32
