Executive Administrative Assistant - Club Operations

South Florida’s beacon of hospitality, Pier Sixty-Six Resort returned to Fort Lauderdale. From the famed superyacht marina to the iconic spires of the rotating Pier-Top lounge, a new world of elevated experiences is set to unfold around it. The lush 32-acre waterfront enclave will be home to the extraordinary luxury resort hosting 325 guest rooms, suites and villas, plus an exclusive collection of 91 Private Resort Residences, 12 restaurants and lounges, a luxurious spa, curated pool options and a waterfront promenade with retail and dining. Every space is impeccably designed to both inspire and relax. All met with exceptional service and refined touches that result in truly extraordinary experiences. The Resort will assemble over 600 diverse and talented Team Members to bring Pier Sixty-Six to life and create a new legacy by providing memorable experiences and stellar service to our guests and residents. We aspire to create a caring culture for our team, with state-of-the-art facilities, a first-class employee dining room and most importantly a focus on you as an individual, including your welfare and wellbeing. Pier Sixty-Six invites dedicated, energetic and polished hospitality enthusiasts eager for growth and stardom to join our team, and enjoy highly competitive wages, comprehensive benefits and a culture that honors and respects you.

We’re currently seeking an Executive Administrative Assistant – Club Operations to support our Leadership team. Our ideal candidate is flexible, impeccably mannered, an effective collaborator, loves a challenge and is a true diplomat, with a genuine love of service and meeting new people.

The Executive Administrative Assistant – Club Operations will provide a wide range of administrative support to the Private Club Manager and Operations team at the Pier Sixty-Six Resort. Responsibilities include but not limited to coordination of meetings and events on behalf of the Hotel Manager, travel planning, managing schedules, preparation of presentations and other documents, and general correspondence. In addition, the position will lead and coordinate administration duties and office procedures for the Pier Sixty-Six Resort pre-opening. The role entails serving as the point person for all office-related matters (e.g., supplies, technology, maintenance), partnering with Operations team to create and maintain an engaging work environment and maintain office policies as necessary, managing the office budget, greeting visitors, among others. The candidate must be well organized, detail oriented, flexible, receptive to challenge, and a strong team player with a positive and professional attitude. The role requires processing, synthesizing, and analyzing information with a dedication to accuracy, making quick and effective decisions, exercising solid judgement and confidentiality. Strong travel planning and project / time management skills, along with a strong business acumen in balancing competing priorities and deadlines.

Responsibilities

• Responsible for managing the day-to-day operations and procedures of the Pier Sixty-Six Club Operations team office. Responsible for liaising with cross-functional areas of the organization, serving as the point person for all office-related matters, including supplies, technology, and office maintenance.
• Responsible for partnering with Operations team to create and maintain an engaging work environment and maintain office policies as necessary, managing the office budget, greeting visitors and maintaining a positive work environment. This includes organizing team events and activities for employees in the office.
• Responsible for managing the office budget, and tracking and processing invoices for the office.
• Responsible for greeting visitors, answering all incoming telephone calls and scheduling meetings.
• Handle guest requests and amenities to ensure guest satisfaction.
• Manage the Club General Manager’s calendar including professional activities, meetings, and events.
• Maintain communication with key internal and external business partners (e.g., Answer telephones, screen/redirect when necessary and handle routine matters).
• Maintain contact information of business associates and keep track of meetings with key stakeholders.
• Handle all travel arrangements for compiling travel itineraries and coordinating all details, along with travel arrangements when requested. Arrange all travel requirements including airline reservations, hotel accommodation, rental cars and manage expense reports for Club Executive team.
• Ensure office equipment is working and maintain office supplies.
• Handle all routine matters such as mail, couriers, and photocopying. Responsible for proprietary and sensitive business information.
• Maintain records for the Operations office as needed and assist with special projects as needed.
  
  

Qualifications

• Professional and courteous attitude, well organized and detail oriented.
• Excellent communication skills; verbally articulate with strong written composition. Ability to work independently, take initiative and use sound judgement.
• Strong relational skills to support professional interaction with internal and external partners at all levels.
• Ability to work well under pressure and manage multiple tasks within time constraints.
• General office equipment competency.
• Ability to deal with confidential information.
• Excellent communication skills; verbally articulate with strong written composition.
• Minimum 2 years of senior administrative experience and / or office management experience in large, professional environment. Luxury hotel environment is preferred.
• Advanced-level knowledge of Outlook, Microsoft Word and PowerPoint; strong working knowledge of Microsoft Excel, and advanced aptitude for learning new computer applications.
  
  

As a valued member of the CoralTree team, you'll receive a comprehensive benefits package that includes:

• Group medical, dental, vision, life, and disability benefits
• Participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement
• An employee assistance program
• Paid time off/sick time
• Participation in a 401(k) plan with a company match
• Complimentary team member meals
• Complimentary room nights at CoralTree Hospitality managed properties
  
  

Join us in creating unforgettable experiences for our guests, building vibrant communities, and shaping the future of travel and hospitality. #piersixtysixresort