Faculty Recruitment and Human Resources Specialist

RECRUITMENT:

Full-time Faculty:

• Under the direction of the Vice Presidents of Learning and Student Success and in collaboration with Human Resources, manage the recruitment process for full time faculty positions; actively participate in employment fairs, outreach, and networking events. 

• Develop timelines for recruitment; develop position announcements and post positions in applicant tracking system (NeoGov/NeoEd); develop evaluation tools; screen applications for minimum qualifications; assist in determining adequate applicant pools; schedule interviews and coordinate scheduling with the committees, deans, and vice presidents. 

• Develop and update Faculty Recruitment Guidelines; schedule and attend screening committee meetings to orient committee on processes, policies, and procedures; serve as a resource to screening committees for resolution of both procedural and technical issues; collaborate with Pierce College Federation of Teachers (PCFT) President, deans, and the District Affirmative Action Officer on committee appointments.

• Communicate with candidates regarding interview schedules, letters of intent, processing of initial salary placement and maintain recruitment records.   

• Update the status of positions in the applicant tracking system; notify Human Resources of the status of the recruitment processes; prepare and maintain recruitment data. 

• Prepare, issue, track and maintain full-time employment contracts, partner with Employee Learning and Development (ELAD) and Instruction on annual full-time faculty onboarding each September.

Part-time Faculty (adjunct):

• Under the direction of the Vice Presidents of Learning and Student Success and in collaboration with Human Resources, manage the recruitment process for part-time faculty positions and general part-time faculty applicant pools.   

• Review current process and revise or modify to increase the viability of applicant pools.  

• Provide assistance and guidance to deans on part-time faculty position development and recruitment process. 

• Compose position announcements and post part-time faculty openings and pools to NeoGov.  

• Manage recruitment process through NeoGov and screen applications for minimum qualifications and completeness. 

• Guide hiring managers through the selection process.  

• Track part time faculty hires, update the status of positions in NeoGov; notify Human Resources of the status of positions.

• Prepare and maintain recruitment data.

 Faculty Onboarding: 

• Work to enhance the current adjunct onboarding process in collaboration with Employee Learning and Development (ELAD). 

• Manage and maintain process to provide up to date, timely, and relevant information pertaining to the employment and culture at Pierce College.  

• Partner with instructional department coordinators on recruitment and hiring processes to ensure new hire information is received timely.  

• Request email and Canvas accounts as part of onboarding process.   

• Serve as back up to Human Resources staff in data entry of new adjunct hires in Human Resources Information System (HRIS).   

• Partner with Employee Learning and Development in the maintenance of Faculty Central (intranet site).

Interpretation and Application of Rules, Policies, and Negotiated Agreement Provisions:

• Assist Vice Presidents of Learning and Student Success in their communication between faculty and administration, supporting consistent contract application for administration. 

• Serves as initial point of contact for faculty issues related to, hiring, and other negotiated agreement provisions, triaging questions and responding on referring as appropriate to the vice presidents. 

• Apply rules and regulations pertaining to the Revised Code of Washington (RCW) and the Washington Administrative Code (WAC).  

• Maintain and update faculty Reduction-in-Force (RIF) units and pre-qualification of courses; notify faculty within established timeframe as to their primary RIF; provide opportunity to apply for additional RIF units. 

• Disseminate information to the Vice Presidents for Learning and Student Success and the Vice President of Human Resources. 

Faculty and Instructional Support:

• In collaboration with key stakeholders college-wide, maintain and update salary and professional development information in the faculty database. 

• Prepare full-time faculty contracts and addendums; annually update HRIS to reflect tenure status. 

• Review full-time faculty data entry of Human Resources' support staff to ensure contract units, compensation, payroll schedule (i.e. balloon payments) are accurate.  

• Respond to requests for faculty data/info as it pertains to HRIS system and processes. 

• Maintain Faculty Credential Certification forms and the credential/course approval database for all full-time and part time faculty; receive and process all official transcripts; update credential database as approved by the appropriate dean. 

• Represent the department on various committees and councils in support of shared governance.

• Manage faculty outlook email lists.

• Other duties as assigned. 

Faculty Contract Negotiations:

• Serve as confidential assistant to the Chief Negotiator and the Administrative Bargaining Team.  

• Attend pre-bargaining planning sessions and assist with preparations for bargaining. 

• Schedule bargaining sessions between the Federation and Administration; attend bargaining sessions; take minutes intended for joint use.  

• Compile and organize final proposals and tentative agreements. 

• Update and revise negotiated agreement with tentative agreement language and provide to Administration for approval and Federation for ratification.  

• Other duties as assigned. 

• Bachelor's degree or a combination of equivalent education and/or experience. 

• Experience managing recruitment or related human resources processes.
• Experience organizing complex projects with corresponding attention to detail.
• Ability to communicate effectively and professionally, to work collaboratively, and to garner the trust of others.
• Ability to exercise independent judgment, using analysis, experience, and perspective in solving problems or communicating decisions or actions.
• Effective interpersonal/human relations skills; effective oral and written communication skills and the ability to explain multifaceted information clearly and tactfully; ability to create a welcoming environment in person and using multiple modalities.
• Ability to initiate and maintain professional relationships with diverse groups and individuals.
• Demonstrated ability to promote the organization’s mission and vision.
• Demonstrated ability to maintain confidential personal communications and files.
• Computer literacy; Microsoft Suite; Human Resources Information Systems (HRIS), Enterprise Resources Planning (ERP) software, etc. 

• Ability to travel between Pierce College campuses and/or sites. 
• The successful candidate must consent to and pass a criminal background and credit check after a conditional offer of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability to perform in this position.

To be considered for this position, applicants must

• Meet the required qualifications as outlined in this announcement.
• Complete the online application profile and apply for the specific job opening at:https://www.pierce.ctc.edu/hr
• Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement.(Cover Letter)
• Upload (attach) detailed résumé of all educational and professional experience .(Résumé)
• Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education and/or coursework. 
  • Please note: Certain positions require specific levels of educational attainment such as a post-secondary degree, licensures or certifications. In order to evaluate applicant materials to determine if the minimum qualifications are met, information regarding your education and experience should be included in your application materials.
  • Applications without transcripts attached, may receive notification that their application materials are incomplete. If you receive a notice and information has been provided elsewhere in your applications materials, please disregard. (Unofficial transcripts acceptable for application process; official transcripts required upon hire).(Transcripts) 
• Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
• Provide a response to the following question.(Supplemental Question)

1. Based on your knowledge or education, professional and personal experiences, how do you incorporate equity, diversity, inclusion and belonging in your recruitment efforts? Please limit your response to a maximum of 500 words. To learn more about our Equity, Engagement, and Belonging efforts, please visit: https://www.pierce.ctc.edu/equity-engagement-and-belonging.

Please Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.

All correspondence regarding your application status will be sent to the email address associated with your SCHOOLJOBS.COM account. Please make sure to check your spam folder periodically, in the case of an automated, incorrect delivery.

Terms of Employment

Salary & Benefits

The salary range for this position is $71,208.00 to $88,101.00 annually; new hires typically start at $78,000.00. Our paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits.

Physical Work Environment

This position is required to work indoors in an open office environment, which requires visual concentration on detail, dexterity, precision, and is subject to frequent noise and interruptions. This position operates in a dynamic and fast-paced environment. This position may be required to work outdoors during recruiting events. 

Reasonable Accommodation

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Screening & Interview Process:
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration. 

Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.

Conditions of Employment

Prior to the start of employment, the finalist for this position will be subject to a criminal background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Conditional offer letters will be accompanied by a declaration and authorization to release information form to be completed by the applicant. Disclosure is required under Washington State Law RCW 28B.112.080.

An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Equal Opportunity

The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, please contact the Human Resources office at: jobs@pierce.ctc.edu.

Questions regarding equal employment opportunities or discrimination may be directed to the following:

Sean Cooke

Title IX Coordinator

(253) 840-8472

Davi Kallman

ADACO / Section 504 Coordinator

(253) 912-3715

Deena Forsythe

Interim Vice President for Human Resources

(253) 964-6586

Paula Henson-Williams

District Affirmative Action Officer

(253) 864-3229

Salary : $71,208 - $88,101