Records Management Officer

Why It's a Great Opportunity: In this position with the Finance Department, you will actively oversee and lead the County’s Records Management Program ensuring Pierce County departments are in compliance with Federal, State, and Local records management requirements.  You will provide guidance and support across the County to department records staff regarding retention, organization, digitization, and disposition. Additionally, you may provide training to County staff. This area of work allows for a fair level of autonomy and requires self-motivation to drive results. The Records Center is Pierce County’s in-house records storage facility providing information to all.

Why It's a Great Department: The Finance Department proudly serves the great communities of Pierce County and has received awards recognizing its performance and dedication to the public. It’s a team that provides real solutions and assists all County departments in achieving their goals as defined by their mission. 

Learn more about the Finance Department here.

How to be Successful in the Role: Your success will come from exceptional communication skills, customer service skills, ability to objectively analyze situations, communicating next steps, and by providing answers from research. Process improvement in the form of determining gaps, efficiencies, and available technologies will further ensure your success.

Your Future in this Role: You will be serving as the Public Records Officer for the Finance Department’s public records requests. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career.

Core Daily Responsibilities:

• Manage the County records management program (electronic and paper), ensuring compliance, confidentiality and maintenance of records retention and destruction programs in compliance with established policies and procedures including Federal, State and local laws.
• Lead and coordinate the Pierce County Records Committee (PCRC) meetings and activities.
• Partner with the Information Technology Department to develop, test, and evaluate the County’s records management policies, procedures, and electronic applications administration and maintenance, ensuring system security and retention schedules.
• Oversee and serve as liaison for all County transmittal and archiving processes, including coordinating Washington State Archives (WSA) record appraisals; and provide records management services and vendor records storage and destruction services.
• Research all applicable rules and regulations concerning records retention and identify appropriate records retention schedules as established by County procedures and legal requirements.
• Manage public records requests on behalf of Finance Department.
• Prepare a variety of reports and memorandum related to records management and departmental activities.
• Coordinate written and verbal communication and activities with other County departments and personnel, State Archives, and other public and private agencies.
• Provide record management expertise, training and support to departments on best practices for record retention and destruction to ensure compliance with government regulations and assist with records analysis and inventories, including documents and/or records holding historical value.

A classification description with a more detailed list of essential functions can be found here.

Minimum Qualifications:

• A resume and cover letter are required for this position.
• Bachelors’ degree in business, records management or related field AND
• Three years of experience overseeing records management systems (paper and electronic) for a government agency OR
• Any equivalent combination of experience and education is required.

Preferred Qualifications:

• Certified Records Manager (CRM) or similar industry recognized credential is preferred.
• Lead worker and/or supervisor experience preferred.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title. 
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.  

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

Salary : $36 - $45