What are the responsibilities and job description for the Accounts Payable Specialist position at Pierce Goodwin Alexander & Linville, Inc.?
PGAL is a national design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open and offers the opportunity to work on a wide range of project types. is an ideal place to build a career and develop skills in design, project delivery, entrepreneurship, leadership, and life.
We are seeking to hire a full-cycle Accounts Payable Specialist with 5 years A/E/C industry experience to assist with project accounting-related tasks, client invoicing, and accounts payable and to provide support to our billing and A/P teams. The ideal candidate is a team player who can balance multiple tasks while working in a fast-paced, dynamic environment.
Responsibilities:
Including, but not limited to,
- Full cycle AP (processing, coding, and auditing) of consultant invoices in compliance with company policies, procedures, and deadlines
- Assist with the processing of Trade payables and expense reports
- Ensuring timely payments of vendor invoices and expense vouchers, as well as vendor and employee inquiries
- Maintain Accounts Payable Aging Report and reconciling Vendor accounts
- Maintain vendor integrity, 1099 information and filing
- Assist with Consultant Certificate of Insurance (COI) collection/maintenance in compliance with project contractual and procedural requirements
- Project analysis
- Coordinate with billing staff in the monthly planning and consultant-related matters
- Assist with audit tasks as needed
Qualifications:
- Must have prior experience working in an A/E/C firm
- 5 years of prior experience processing high volumes of payables and billings
-Must have excellent customer service communicating with internal and external customers
- Proficient in Microsoft Office Suite (Outlook, Excel, and Word)
- Proficient in Bluebeam or Adobe Acrobat
- Intermediate/Advanced experience with Deltek Vision/Vantagepoint's Vendor/Firm, Project and Transaction Centers
- Ability to work in a fast-paced environment
- Team player with the ability to balance multiple tasks
- High school diploma
- Must be authorized to work in the United States for any employer without sponsorship
PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays and PTO.
PGAL is an Equal Employment Opportunity Employer: Females, Minorities, Veterans, and Disabled
PGAL is a VEVRAA Federal Contractor.
