Academic Coordinator

POSITION TYPE: Full-time

WORK LOCATION: Onsite

POSITION SUMMARY:

• The Academic Coordinator of Pierce Mortuary Colleges plays a crucial role in supporting the operations and coordination within the Academics department. The individual in this role will be responsible for various tasks aimed at ensuring smooth functioning of day-to-day activities, particularly focusing on student support and administrative tasks.

RESPONSIBILITIES:

• Serve as the primary point of contact and liaison between the office, students, and external constituents.
• Provide warm and welcoming assistance to students and visitors, addressing inquiries and directing them as necessary.
• Create a safe space for students and staff to express concerns and seek guidance.
• Organize and facilitate meetings and events, managing schedules, attendance, and agendas.
• Compose and prepare documentation and correspondence for the office.
• Maintain departmental records and databases by gathering, entering, and updating data as needed.
• Establish and manage files and records for efficient office operations.
• Coordinate the management of supplies, including an inventory of PPE and books for both students and staff.
• Order supplies for new students entering both Embalming I and Restorative Arts I.
• Maintain inventory of books and student supplies, ordering quarterly and distributing as necessary.
• Ensure timely submission of all student documentation for practicum and clinical requirements.
• Track student progress towards completion of requirements and communicate updates to instructors.
• Provide regular follow-up with students regarding progress through various communication channels.
• Assist with acceptance and maintenance of practicum requirements and clinical cases in Blackboard.
• Assist in coordinating both on-campus and off-campus embalming clinical cases.
• Distribute scholarship information to students monthly and manage in-house scholarships.
• Facilitate the Scholarship Committee process, including gathering nominations, invoicing, and award notifications.
• Coordinate final restorative art and embalming labs each quarter, including notifying the Dean of students who have completed requirements for certification.
• Assist with scheduling on-campus classes each quarter.
• Answer inquiries from students, potential students, staff, and affiliate partners.
• Serve as executive support to the Senior Academic Dean.
• Performs miscellaneous job-related duties as assigned.

SKILLS:

• Experience in academic administration or related field preferred.
• Strong organizational and communication skills.
• Ability to work effectively in a team-oriented environment.
• Ability to work on cross-functional teams.
• Ability to remain flexible under shifting priorities.
• Proficiency in Microsoft Office Suite and relevant software applications.
• Familiarity with educational platforms such as Blackboard is a plus.
• Ability to work on cross-functional teams.

QUALIFICATIONS:

• Associates Degree in education, student affairs, or related field.
• Prior and proven experiences in undergraduate academic advising in a degree-granting institution.
• Requirements are commensurate with education and experience.
• Previous experience coordinating academic tasks.
• Knowledge of Learning Management and Student Information Systems.
• Language and Computer Skills.
• Strong verbal and written communication skills and the ability to present complex information to varying levels of individuals throughout the organization.
• Must have computer skills and dexterity required for data entry and retrieval of student information. Must be proficient with Windows-style applications, other types of project management software and keyboard.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• Light physical effort. Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Limited exposure to physical risk.

Pierce Mortuary Colleges (PMC) is committed to fostering diversity and inclusivity, adhering to Equal Opportunity Employment principles and prohibiting all forms of discrimination and harassment. Emphasizing merit, competence, and performance, PMC ensures fair employment practices at all levels, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, familial status, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. The organization recognizes the value of a diverse workforce in enhancing the quality of its services and endeavors to provide reasonable accommodations for individuals with disabilities to perform essential job duties effectively.