What are the responsibilities and job description for the Account Clerk position at Pierce Transit?
Pierce Transit is an independent municipal organization, dedicated to fulfilling the mission of improving people's quality of life by providing safe, reliable, innovative, and useful transportation services that are locally based and regionally connected.
Pierce Transit is seeking a detail-oriented and reliable Account Clerk to join our Finance Department. In this role, you will be responsible for performing routine accounting work in the maintenance of varied accounting records and accounts; performs other related duties as assigned. Under direction from the Finance Manager or Finance Supervisor, an employee in this classification is responsible for maintaining accounting records and accurately recording the financial transactions of the Agency. Employees usually work with a considerable degree of independence on routine operations. The work is subject to periodic review for mathematical and procedural accuracy.
The following functions are not intended to serve as a comprehensive list of all duties performed in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Prepares, processes and maintains the Agency's accounts payable and receivables.
- Generates billings for recurring services or other billings as requested.
- Monitors open invoices for overdue payment.
- Prepares and enters daily cash receipts and deposits in accordance with segregation of duty controls, reviews cash receipts for accuracy and coding.
- Processes invoices for payment, ensures accuracy and that invoices are coded in accordance with the budget and BARS manual, ensures proper authorization is obtained.
- Reconciles vendor statements, follows up on outstanding invoices.
- Maintains petty cash drawer balance; manages disbursement and replenishments.
- Prepares and maintains a variety of financial (Excel) spreadsheets.
- Enters various accounting data using computerized accounting system.
- Assists in monthly and year-end closing and preparation of financial reports.
- Prepares journal entries for the accounting system.
- Assists in cash processing and accounting.
- Reconciles various general ledger accounts.
- Assists with ongoing records management.
- Assists with special projects assignments as needed.
- Responds to staff inquiries related to areas of responsibility.
- Serves as a backup to the Clerical Assistants in the Money Counting Room (MCR).
- Maintains regular and consistent attendance.
OTHER FUNCTIONS:
Performs other related duties as assigned.
BENEFITS: At Pierce Transit, our employees’ health is important to us too! That’s why we offer two on-site employee fitness rooms and an incredible Wellness Program in addition to excellent medical, dental, and vision packages.
If your career goals change while you are employed, we are here to help. Pierce Transit offers $5,000 per year (up to a total of $18,000) in Tuition Assistance after your one-year anniversary. Certifications, and career skills must be connected to a job at Pierce Transit.
All Pierce Transit employees are required to participate in the Washington State Public Employees' Retirement System (PERS). Pierce Transit offers two Public Employees Retirement System (PERS) plans to choose from, PERS2 and PERS3, as well as a matching program for 457 deferred compensation.
Employees are not covered under the Social Security System except for a 1.45% payment for Medicare.
Pierce Transit provides an ORCA Card benefit for each employee and a family member. This benefit provides free access to service on Pierce Transit, Sound Transit, Community Transit, Everett Transit, King County Metro, Kitsap Transit, Seattle Monorail, Seattle Streetcar, King County Water Taxi and Kitsap Foot Ferry.
PAID LEAVE:
Full-time Pierce Transit employees receive 11 paid holidays, 2 personal paid holidays, 6 days of major sick leave, 22 days of paid time off (PTO) per year, and the ability to earn up to 2 Wellness Days by participating ina qualifying wellness activity and the annual survey. PTO accrual rates increase per policy.
If you're not currently living in the Lakewood-area, that's not a problem! We may be able to help with reimbursing up to $2,500 in moving expenses for those who physically relocate their primary residence to the Pierce/King/Thurston County area (substantiated with receipts). Washington State was recently recognized as being number 1 in the nation for quality of life; read more about that here.
MINIMUM QUALIFICATIONS:
Required: High school diploma or equivalent
AND one year of vocational or college level accounting training
AND a minimum of two years of clerical accounting experience working with computerized accounting systems.
Additional related experience may substitute for the education requirement on a year-for-year basis.
Knowledge, Skills and Abilities
Knowledge of: computerized accounting systems including Excel spreadsheets; accounts payable and/or payroll procedures; basic accounting principles and procedures.
Skill in: learning and using new computer software applications; completing assigned work within prescribed timelines; communicating effectively both orally and in writing; establishing and maintaining cooperative and effective working relationships with other; maintaining records; and analyzing situations effectively and adopting appropriate courses of action.Ability to: enter data with a high degree of accuracy using a computer terminal and keyboard; analyze and reconcile data; prepare financial spreadsheets; operate calculating equipment; relate to the public and Agency staff in a positive, courteous manner; establish and maintain effective working relationships with others; pass a job-related examination.
Physical Requirements
The position involves light physical demands, such as exerting up to 40 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. May occasionally need to move boxes from 5 to 40 pounds.
Working Conditions
Work is generally performed in an office environment relatively free from unpleasant environmental conditions or hazards.
Education
- Any required education must come from an accredited college or university whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
To be considered for this vacancy, you must apply online:
- The online application must include a chronological work history and/or education, applicants (A resume will not substitute for completing the employment history section of the application)
- A letter of interest that clearly describes how you meet the qualifications as listed for the position in order to be considered.
- Please attach a writing sample that reflects your business writing.
- At least 3 professional references to include a current or recent supervisor with names, phone numbers and email addresses.
READ THE FOLLOWING INFORMATION COMPLETELY:
- Carefully review your application for accuracy, spelling and grammar before submitting.
- Please ensure that your work history has been updated to include employment end dates as applicable.
- The initial screening of applications will be solely based on the information provided in the supplemental questions and the content and completeness of the "work experience" and "education" sections of your application at www.piercetransit/careers/.
- A resume will not substitute for completing the "work experience" section of the application.
- All information may be verified and documentation may be required.
If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.
Pierce Transit Is An Equal Employment Opportunity Employer
Pierce Transit has a strong commitment to the community we serve and our employees. As an equal opportunity employer, we strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.
Pierce Transit's Equal Employment Opportunity (EEO) policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
Salary : $5,000
