What are the responsibilities and job description for the Administrative Assistant (Health & Human Services) position at PIIC?
Closing Date : March 11, 2025
SUMMARY :
The Administrative Assistant is to support the administrative functions to the Director of Health and Human Services; in addition to supporting the department managers as needed. This position will provide administrative support duties of a varied nature as directed by the Director of Health and Human Services. Special emphasis will be typing, filing, sorting mail, scheduling and maintaining an accurate records system and assist with correspondence.
DUTIES AND RESPONSIBLITIES :
The following duties and responsibilities are not meant to be all inclusive and may be adjusted to meet business needs.
- Receive and review all incoming mail on a daily basis.
- Process payment requests.
- Perform record keeping, which may include confidential information.
- Answer phone calls, take messages and maintain department calendar.
- Establish, maintain and update important files and other office documents.
- Type routine correspondences, forms, requisitions, and proposals, etc.
- Process, review and follow-up with outgoing financial documents such as travel requests, payment requests, requisitions, purchase orders, invoices, and training forms.
- Manage the process of finance paperwork necessary for purchases by following policies and procedures.
- Manage the department grants information, records, forms, etc.
- Order office supplies and maintain office equipment.
- Perform copying tasks and faxing of documents for staff when needed
- Schedule and coordinate meetings, events, interviews, and other similar activities as requested by outside agencies.
- Other duties as assigned
QUALIFICATIONS : Required
Preferred
PHYSICAL DEMANDS :
REQUIRED TRAINING :
WORKING ENVIRONMENT :
DISCLAIMER AND CONDITIONS OF EMPLOYMENT :
All Prairie Island Indian Community employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
The Prairie Island Indian Community Tribal Employment Rights Ordinance applies to this and all employment opportunities for the Community.
