What are the responsibilities and job description for the Administrative Assistant position at Pillar Care Continuum?
Position: Administrative Assistant
Location: East Hanover, NJ
Status: Full Time
Hours: Monday-Friday 8:30 am-4:30 pm
Salary: $20.00 To $22.00 Hourly
What we offer: Medical, Dental, Vision, Flexible Spending Plan, 401k (Up to 4% Match), Term & Whole Life Insurance, Predetermined school breaks/holidays (40 days), Paid Personal Time, Sick Days, Employee Assistance Program (EAP), Access to Atlantic Federal Credit Union and NJM Insurance, Tuition Reimbursement, Secure Advantage (Financial Literacy), Discount for Local Childcare Program, ADP LifeMart, and Working Advantage (Employee Discounts & more!)
Summary: Pillar Care Continuum is seeking a proactive and detail-oriented Administrative Assistant to provide high-quality support across multiple departments. This role requires strong organizational skills, professionalism, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will ensure smooth daily operations by maintaining effective office communication, handling administrative tasks, and assisting both employees and visitors.
Responsibilities:
- Serve as the first point of contact, answering and directing calls professionally.
- Provide administrative support to multiple departments.
- Greet visitors, direct them accordingly, and assist potential new hires with applications.
- Manage incoming and outgoing mail/packages, ensuring accurate distribution.
- Schedule and book conference and training rooms for various events.
- Monitor office supply inventory, place orders as needed and maintain office equipment such as printers and postage machines.
- Perform clerical tasks, including preparing letters, updating spreadsheets, making copies, and assisting with mass mailings.
- Maintain a clean and well-stocked kitchen area.
- Track and process timesheets, obtaining necessary approvals and ensuring timely submission.
- Run off-site errands as needed.
- Provide ongoing support to the Executive Administrator/Board Liaison.
- Assist with special projects assigned by the CEO, CFO, VP of Programs, and VP of Finance.
Qualifications & Skills
- High school diploma or associate degree preferred.
- Minimum of one year of administrative or secretarial experience (preferred).
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Experience managing office inventory and supplies.
- Strong written and verbal communication skills with a professional demeanor.
- Ability to work independently while handling multiple responsibilities.
- Excellent problem-solving skills and adaptability in a dynamic environment.
- Commitment to diversity, cultural competency, and providing excellent customer service.
Pillar Care Continuum is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We consider all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.
Learn more about our schools here: Pillar Care | Special Needs Schools NJ (pillarnj.org)
Salary : $20 - $22
