What are the responsibilities and job description for the Administrative Assistant position at Pillar Clinical Research, LLC?
Administrative Assistant Duties and Responsibilities:
- Provides administrative support to ensure efficient operation of office.
- Greet and assist patients, sponsors, vendors, and visitors in a professional and courteous manner.
- Answer and direct phone calls, taking messages and providing accurate information as needed.
- Schedule appointments, manage calendars, and coordinate meetings for research staff.
- Performs phone pre-screening for potential research participants.
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Ensures operation of equipment by completing preventive maintenance requirements and scheduling repairs.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Administrative Assistant Skills and Qualifications:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in administrative tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
- Ability to handle sensitive information with discretion and professionalism.
- Adaptability and problem-solving skills in a dynamic research environment.
