What are the responsibilities and job description for the Development Associate position at Pillar College Inc?
Job Description
Job Description
Description :
Rooted in and committed to Christian faith and love, Pillar fosters intellectual, spiritual, and social development among its diverse student population.
We are seeking a Development Associate —a detail-oriented individual with experience in office administration and data management—to support the VP of Development in all matters related to donor records and communication. This role involves regular interaction with donors, alumni, churches, and other key external groups essential to the College’s mission. Additionally, the Development Associate provides administrative assistance to the VP of Development .
Advancement Associate Accountabilities
The Advancement Associate reports directly to the Vice President of Development and works closely with the Executive Assistant to the President .
Supervision
Supervision Received :
Immediate Supervision
General Supervision
General Direction
Understudy
Supervision Given :
Supervises Assistants
Supervises Fellow Workers
Supervises Department(s)
Coordinates Events & Activities
Responsibilities
Database Management : Maintain and manage the Raiser’s Edge database, ensuring accurate entry of all gifts and pledges. Process and acknowledge donations within 24 to 48 hours of receipt. Reconcile records with the finance department to ensure accuracy.
Data Integrity : Regularly review and maintain database hygiene by running duplicate constituent reports and ensuring consistency across all entries.
Reporting & Analysis : Generate queries and reports from Raiser’s Edge as needed, supporting requests from the VP of Development and the President .
Donor & Foundation Management : Maintain comprehensive records for foundation, individual, and bequest donors.
Appeal Coordination : Coordinate the production and mailing of appeal letters , special mailings , and digital appeals to engage donors.
Event Planning & Execution : Assist with planning and implementing donor and alumni recognition events, cultivation functions, and Presidential events .
Marketing & Communications : Collaborate with the marketing department to create and distribute email appeals, donor cultivation materials, and solicitation campaigns.
Content Creation : Develop and send a bi-monthly donor newsletter and a bi-annual alumni newsletter to engage stakeholders.
Administrative Support : Manage all administrative aspects of the Development Office , including assembling media materials, donor kits, and handling correspondence.
Donor Research : Conduct research on donors and prospects to support fundraising efforts.
Other Duties : Perform additional tasks as assigned by the Vice President of Development .
Performance Measures
Timely Donation Processing : Donations processed and acknowledged within 24 to 48 hours .
Database Accuracy : High level of accuracy in maintaining donor records and fundraising reports.
Reporting Efficiency : Timely and precise reporting for internal and external stakeholders.
Successful Fundraising Appeals : Effective coordination of direct mail and digital marketing appeals.
File Management : Proper maintenance of donor hard-copy files.
Newsletter Delivery : Timely production and distribution of bi-monthly donor e-newsletters and bi-annual alumni newsletters .
Event Execution : Successful planning and implementation of college events .
Requirements : Qualifications
Education & Experience : Associate’s degree or an equivalent combination of education and experience.
Donor Relations : Strong understanding of effective donor communication and engagement strategies.
Christian Life
A demonstrated commitment to Jesus Christ through a personal new birth experience.
Proven Christian character and spiritual maturity.
Skills & Competencies
Self-Starter & Team Player : Highly motivated with strong organizational and communication skills; able to collaborate effectively in a team environment.
Technical Proficiency : Advanced computing skills, with proficiency in Microsoft Office Suite and Raiser’s Edge database software.
Communication : Excellent written and verbal communication skills.
Problem-Solving & Planning : Strong analytical skills, project management expertise, and the ability to plan and execute effectively.
Digital Marketing Knowledge : Understanding of online marketing platforms and donor outreach strategies.
Project & Budget Management : Ability to develop, manage, and oversee projects and budgets efficiently.
Attention to Detail : High energy, strong work ethic, and commitment to accuracy.
Multi-Tasking & Confidentiality : Ability to prioritize tasks, manage multiple projects, and maintain strict confidentiality.
Working Conditions
Professional, collaborative office environment.
Fast-paced, dynamic atmosphere that fosters innovation, accountability, and teamwork.
Physical Demands
75% desk-based work involving computer and phone use.
25% engagement with internal and external teams.
Occasional travel required for local events and meetings at other college campuses.
Hours & Compensation
Schedule : 30 hours per week, with some evening and weekend hours required to support events.
Compensation : Competitive salary and benefits package, commensurate with education and experience.
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