Purchasing/Administrative Assistant

Are you detail-oriented, organized, and adept at multitasking? We're seeking a Purchasing/Administrative Assistant to join our team and play a pivotal role in the smooth operation of our projects. As our Purchasing/Administrative Assistant, you'll be responsible for ensuring the seamless procurement of all project-related items. This involves collaborating with our design team, bookkeeper, and external vendors to uphold top-notch quality, ensure timely delivery, and facilitate smooth installations. Beyond procurement, you'll also oversee office organization and manage samples, contributing to the overall efficiency and success of our operations. If you're ready to bring your administrative skills to a dynamic and collaborative environment, we want to hear from you!

Responsibilities & Duties

• Efficiently monitor and oversee all aspects of purchase order tracking and management.
• Initiate and complete returns/replacements promptly
• Conduct product reviews for quality control; when necessary, communicate with vendors to address damages.
• Inspect deliveries as required, capturing photos and coordinating with vendors when necessary.
• Generate weekly purchasing reports for each active project.
• Assist in coordinating with receivers, contractors, subcontractors, and other relevant parties.
• Lead inventory management efforts, ensuring timely updates at both office locations on a monthly basis.
• Accurately enter accounts payable for operational and purchasing payments.
• Manage and facilitate vendor contracts efficiently.
• Run reports and provide support for client invoicing.
• Oversee executive support functions, including handling errands, managing travel arrangements, and efficiently organizing calendar schedules.
• Maintain office organization and file library samples systematically.
• Manage and replenish office groceries and supplies as needed.
• Travel to Irvington, VA weekly to organize and receive samples.

Qualifications & Skills

• Microsoft Office Suite
• Mac utilization
• Zoom, Slack , Design Manager, InDesign & Dropbox experience useful, but not required
• Excellent verbal & written communication skills
• Problem solver with analytical, detail oriented and organizational skills
• Work independently as well as in a team environment.

Working Conditions

• This position will temporary.
• Located in Richmond, VA
• Must have reliable vehicle to travel to project sites
• Must feel comfortable working interactively with teammates and industry partners of our three offices located in Virginia and Alabama

Physical Requirements

• Ability to sit or stand for extended periods while working at a computer or attending meetings.
• Occasional lifting and carrying of materials up to 25 pounds.
• Ability to move around the office and studio spaces, including managing materials in the materials library.
• Capability to travel locally for meetings with referral partners (builders, architects, realtors) and to attend events.
• Manual dexterity for typing, document handling, and using office equipment.
• Visual and auditory ability to perform essential job functions, including reading documents and communicating       effectively. 

ABOUT PILLAR & PEACOCK

Pillar & Peacock is an interior design firm dedicated to synthesizing beauty and function. Our name reflects our commitment to both exquisite design and precise planning: Pillar, for architectural fundamentals that yield func­tionality, and Peacock, for flourishes of bold beauty. Our projects include residential and commercial spaces, new home construction, renovations, additions, multi-family complexes, offices, and interior-design only projects. We’re driven by the firm belief that design should be an authentic reflection of you. To achieve this, we begin every partnership by dedicating time to develop a clear understanding of the motivation behind your project, as well as your style, budget, and goals to make sure our design comfortably fits your criteria. Pillar & Peacock’s personal­ized, collaborative approach ensures not only seamless roll-outs, but also completed projects that stand the test of time--- intuitive, beautiful, visionary spaces that simply work, not just today, but always.

Pillar and Peacock is an equal opportunity employer committed to creating a diverse workforce. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty or status as a covered veteran, or any other protected classification under applicable federal, state, and local laws.

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