Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess strong project coordination skills and the ability to manage multiple tasks efficiently in a fast-paced environment. This role requires exceptional attention to detail, excellent communication skills, and proficiency in various software applications.

Having a good technical background with computer software and the ability to problem solve more simple IT support functions is required. In addition, experience with QuickBooks is ideal.

Responsibilities

• Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence.
• Utilize Google Suite and Outlook Calendar for scheduling and document management.
• Assist in project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Manage customer service inquiries and maintain positive relationships with clients.
• Perform bookkeeping tasks using QuickBooks as needed.
• Work in a team environment and have excellent coordination with Maintenance staff.
• Maintain organized filing systems both digitally and physically to ensure easy access to important information.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Google Suite applications (Docs, Sheets, Drive) and Microsoft Outlook Calendar.
• Familiarity with QuickBooks is preferred but not required.
• Excellent customer service skills with the ability to communicate effectively at all levels of the organization.
• Exceptional organizational skills with a keen eye for detail and accuracy in work output; Tracking orders to ensure billing is completed.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong proofreading skills to ensure high-quality documentation.
• Ability to type efficiently and accurately while managing multiple priorities simultaneously.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Full-time

Pay: $50,636.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,636 - $65,000