Vice Provost for Academic Operations

As a key member of the Provost and Executive Vice Chancellor’s team and through a shared governance framework, the Vice Provost of Academic Operations supports Academic Affairs in providing leadership on administrative, operational, accreditation, and curricular matters under the direction of the provost, including coordination and augmentation of operational efficiencies of school and college interactions and communications with the Provost’s Office. This position serves as the College’s lead on accreditation and external partnerships & university transfer/articulation and provides direction for curriculum development & management, dual enrollment structures/processes, and the Registrar’s Office operations.

The Office of the Provost is responsible for the integrity and success of the following areas: curriculum, assessment, program viability, continuous quality improvement (CQI), dual enrollment, faculty affairs and development, the Teaching & Learning Center, faculty qualifications, faculty services and resource centers, PimaOnline, all academic programs and divisions (Deans), accreditation, Guided Pathways, and college-wide scheduling.

The Vice Provost of Academic Operations supervises the Registrar’s Office, Curriculum Quality & Improvement Office, Dual Enrollment Office, and assists the Provost in monitoring the operational success of academic programs and ensuring they meet the highest standards of excellence throughout the College and supports all initiatives originating from the Provost’s Office. This administrator works on behalf of the Provost and in coordination with the Provost’s Leadership Team to support, monitor, and lead activity on projects, initiatives, and operational decisions. As appropriate, the Vice Provost represents the Office of the Provost at meetings, presentations, and forums across the College and with external stakeholders.

The incumbent expected start date July 1, 2025

Duties and Responsibilities:

• Plan and implement strategic program goals, objectives, policies, procedures and oversee the Academic operations for the College
• Serves as the lead Accreditation Liaison Officer (ALO) for the College, coordinates with the Chancellor and Provost accordingly, and leads the cross-functional team responsible for preparation, ensuring academic programs meet all accreditation standards and requirements.
• Oversees the Dual Enrollment area of the College to ensures compliance with college policies, accreditation standards, and state and federal laws
• Manages and directs the activities of the Curriculum & Quality Improvement Office department providing operational oversight for college wide curriculum development, implementation, and improvement
• Manages and directs the activities of the Registrar Office and supports cross-functional communication and operations with such areas as: Student Experience/Affairs; Strategy, Analytics, and Research; Information Technology; Workforce Development & Innovation; and Accounts Payable
• Develops and manages all external partnerships related to university transfer and articulation
• Oversees budgeting, accounting, and financial reporting activities for assigned departments as needed.
• Represents the Provost at meetings or events as appropriate; conducts meetings, responds to questions; follows-up with administrators, staff, faculty, and community; assists in creating multiple cross-functional committees throughout the College; follow-up with team members regarding tasks; and ensures accountability of others in initiative tasks
• Builds strong collaborative relationships with other units on campus, including with Deans, enrollment services, administration and finance and others to develop, enhance, and expand self-support programs
• Identifies and assesses current and future organizational development needs through process analysis and collaboration with senior management to meet College objectives.
• Oversees employee hiring, corrective action, disciplinary and termination recommendations as necessary.
• Responsible for identifying, developing, and refining academic operations action plans; monitoring key metrics; and assisting in the decision-making for academic functions. Directs and supervises the collection and review of data and the preparation of a variety of reports, statements, and communications.
• Participates in special studies and recommends improvements to department practices, policies, and processes.
• Develops appropriate metrics and tracking mechanisms to measure overall department effectiveness and individual programs.
• Engages in a program of professional improvement to remain current in the area of responsibility.
• Performs all other duties and responsibilities as assigned or directed by the supervisor.

Job Requirements:

• Master’s degree in an academic discipline, higher education administration or closely related field and
• Ten years of related experience and
• Evidence of progressively responsible experience as an academic administrator demonstrating the ability to lead and manage complex academic unit(s) and an understanding of higher education and the role of the community college

or

• An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above will be accepted

Preferred:

• Doctorate degree
• Six plus years of related experience with supervisory experience

The ideal candidate will have the following knowledge, skills and abilities:

• Demonstrated knowledge of accreditation
• Demonstrated knowledge of supervisory and managerial principles
• Demonstrated knowledge of monitoring and evaluating employees
• Demonstrated success with program outcomes and faculty engagement in a shared governance framework
• Knowledge and skill in strategic planning
• Knowledge and skill in project management and operational effectiveness
• Knowledge and skill in program development
• Knowledge and skill in basic business practices
• Working knowledge and skill with current technology trends and applications
• Ability to organize work and balance multiple priorities
• Ability to develop and implement goals, objectives, and procedures
• Knowledge of academic development principles
• Knowledge of higher education administration principles
• Knowledge of working with a diverse community, such as K-12 partners, universities, businesses, and industries
• Knowledge of a research principles
• Proven ability for interpreting and applying procedures and policies
• Proven ability for developing reports and proposals
• Knowledge of a principles, practices, and techniques of developing, delivering, and evaluating educational programs
• Demonstrated skills in excellent oral, written, and interpersonal communication with outstanding listening skills to interacting with co-workers, supervisor, and the general public

Additional Competencies:

• Ability to work effectively with leadership and faculty across a wide range of academic and business operations in a shared governance context
• Flexibility and intercultural competence with a work style that is collegial, approachable, and accessible on campuses and in the community
• Demonstrated commitment to creating and sustaining an inclusive and respectful teaching, learning, and working environment that values a broad and diverse range of perspectives and experiences.
• Strong management skills with demonstrated competencies in successfully developing and implementing short- and long-term objectives; aligning resources with strategy; delegating effectively; and managing effective work processes
• An accomplished record in managing projects and promoting an environment of excellence, support, and satisfaction
• Commitment to being a role model of ethical behavior by consistently demonstrating the highest ethical standards and practices that includes being trustworthy, credible, and loyal as well as respectful of diverse views and opinions
• Ability to foster cohesion and a sense of working together for the good of the College
• Commitment to the effective use of resources within academic and administrative environments
• Workstyle that demonstrates coachability, confidence, self- motivation, self-direction, solutions-oriented, and resilience
• Proven ability to work under pressure to manage deadlines
• Ability to seek out, understand, and enable diverse viewpoints and approaches to achieve College goals