What are the responsibilities and job description for the Administrative Services Manager II position at Pima County?
Job Description Summary
Department - Project Design and Construction
Job Description
OPEN UNTIL FILLED
Job Type: Classified
Job Classification: 5248 - Administrative Services Manager II
Salary Grade: 15
Pay Range
Hiring Range: $66,536 - $79,843 Annually
Full Range: $66,536 - $93,150 Annually
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.
The first review of applications will be on 5/2/2025.
The Administrative Services Manager II manages, plans, coordinates, and directs the fiscal, administrative, and/or management support functions of a County department or a cluster of departments. This classification is responsible for the management of all administrative services or support functions of a large department(s). This classification is distinguished from Administrative Services Manager I by its managerial breadth and full responsibility for all administrative functions of a department or departments including, but are not limited to, finance, accounting, contracts, grants, personnel, budget, purchasing, warehouse management, personnel training and safety. This classification is further distinguished by its managerial responsibility for a multi-functional work unit(s) and supervision of professional staff and work unit supervisors.
Essential Functions:
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
Bachelor’s degree from an accredited college or university with a major in business or public administration/management, purchasing, material management, accounting, occupational training, engineering or a closely related field as determined by the department head at the time of recruitment AND three years of supervisory experience involving fiscal management, public or business administration or material management.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
Five years of professional level experience in any of the above identified fields that includes at least three years of supervisory or managerial experience.
OR:
Four years of experience with Pima County as an Administrative Services Manager I.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Working Conditions: Working conditions will be determined by the position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Department - Project Design and Construction
Job Description
OPEN UNTIL FILLED
Job Type: Classified
Job Classification: 5248 - Administrative Services Manager II
Salary Grade: 15
Pay Range
Hiring Range: $66,536 - $79,843 Annually
Full Range: $66,536 - $93,150 Annually
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.
The first review of applications will be on 5/2/2025.
The Administrative Services Manager II manages, plans, coordinates, and directs the fiscal, administrative, and/or management support functions of a County department or a cluster of departments. This classification is responsible for the management of all administrative services or support functions of a large department(s). This classification is distinguished from Administrative Services Manager I by its managerial breadth and full responsibility for all administrative functions of a department or departments including, but are not limited to, finance, accounting, contracts, grants, personnel, budget, purchasing, warehouse management, personnel training and safety. This classification is further distinguished by its managerial responsibility for a multi-functional work unit(s) and supervision of professional staff and work unit supervisors.
Essential Functions:
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
- Plans, organizes, directs and manages the administrative services or support functions including, but not limited to, financial and general administrative functions or other assigned support or service functions;
- Oversees and manages the acquisition, storage and distribution of material to support department activities through subordinate work unit supervisors;
- Interprets department policies and procedures and reviews current and proposed new or changed rules, regulations, or related materials for impact to unit, division, department, or a group of departments and presents recommendations to management;
- Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;
- Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;
- Develops and directs general accounting procedures, payroll, purchasing, inventory control, computer operations, data collection and report preparation;
- Supervises the installation of new or modified financial cost accounting and records management systems;
- Analyzes data and makes recommendations for reducing costs and increasing revenues;
- Reviews grant and contract requests, income management reports and revenue studies;
- Oversees the coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;
- Develops procedures for and directs personnel hiring, department records management and storage, reproduction, microfilming services and custodial staff;
- Studies and researches administrative and financial problems and recommends solutions;
- Supervises professional staff and work unit supervisors;
- Develops and prepares reports.
Bachelor’s degree from an accredited college or university with a major in business or public administration/management, purchasing, material management, accounting, occupational training, engineering or a closely related field as determined by the department head at the time of recruitment AND three years of supervisory experience involving fiscal management, public or business administration or material management.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
Five years of professional level experience in any of the above identified fields that includes at least three years of supervisory or managerial experience.
OR:
Four years of experience with Pima County as an Administrative Services Manager I.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Experience with/knowledge of project management.
- Experience with/knowledge of Pima County Capital Improvement Projects, including bond projects and reporting requirements.
- Experience compiling, assessing, monitoring, and evaluating information from various software programs which may include, Microsoft Project, MS Excel, MS Word, as well as a basic knowledge of Masterworks and Workday.
- Experience researching and analyzing financial, scheduled, and written data.
- Experience providing clear, concise, accurate, and organized data in both verbal and written format, as well as relaying information and instructions as required.
- Demonstrate effective relationships with coworkers and conducting business in an organized manner.
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Working Conditions: Working conditions will be determined by the position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Salary : $66,536 - $79,843
