Job Description Summary

Job Description

OPEN UNTIL FILLED

Job Type: Unclassified

Job Classification: 1248 - Administrative Services Manager II

Salary Grade: 15

Pay Range:

Hiring Range: $66,536 - $79,843 AnnuallyÂ

Hiring Range: $66,536 - $93,150 AnnuallyÂ

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.Â

First review of applications will be on 3/14/2025.

Pima County Regional Wastewater Reclamation Department (RWRD) is recruiting for an Administrative Services Manager II. RWRD is an award-winning industry leader in treating and reclaiming over 62 million gallons of wastewater per day. We are looking for a manager who pursues excellence and efficiency; values integrity; and is dedicated to providing top-notch service to our community. Extensive experience and skills in finance, managing industrial budgets, forecasting, computer data management, and exceptional written and oral communication could make you the winning candidate! We look forward to reviewing your application so apply now!

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Plans, organizes, directs, and manages the administrative services or support functions including, but not limited to, financial and general administrative functions or other assigned support or service functions;

• Oversees and manages the acquisition, storage, and distribution of material to support department activities through subordinate work unit supervisors;

• Interprets department policies; and procedures; reviews current and proposed new or changed rules, regulations, or related materials for impact to unit, division, department, or a group of departments and presents recommendations to management;

• Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;

• Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;

• Develops and directs general accounting procedures, payroll, purchasing, inventory control, computer operations, data collection and report preparation;

• Supervises the installation of new or modified financial cost accounting and records management systems;

• Analyzes data and makes recommendations for reducing costs and increasing revenues;

• Reviews grant and contract requests, income management reports, and revenue studies;

• Oversees the coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;

• Develops procedures for and directs personnel hiring, department records management and storage, reproduction, microfilming services, and custodial staff;

• Studies and researches administrative and financial problems and recommends solutions;

• Supervises professional staff and work unit supervisors;

• Develops and prepares reports.
  

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in business or public administration/management, purchasing, material management, accounting, occupational training, engineering or a closely related field as determined by the department head at the time of recruitment AND three years of supervisory experience involving fiscal management, public or business administration or material management.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Five years of professional-level experience in any of the above-identified fields that includes at least three years of supervisory or managerial experience.

OR

Four years of experience with Pima County as an Administrative Services Manager I.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
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Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Experience working with budgets and forecasts for a large organization or a governmental institution or a large industry.

• Experience with c omputers including data management and spreadsheet development for tracking assets, financial transactions, and reports.

• Supervisory and managerial experience for a wide-range of administrative responsibilities including customer service, communications, and procurement.

• Experience negotiating contracts, memorandum of understanding (MOUs), and inter-governmental agreements (IGAs).

• Experience with written and oral communications.

Selection Procedure :
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information :

Licenses and Certificates :  Valid driver license is required at time of application. Valid  AZ  driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Some positions require a valid Arizona Class D driver license at time of application or prior to completion of an initial or promotional probation period. Failure to obtain/maintain the required certification/licensures shall be grounds for termination.

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements : Physical and sensory abilities will be determined by position.

Working Conditions: Work is performed in an office environment. Other working conditions will be determined by position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.