Court Reporter Coordinator

Job Description Summary

Hiring range: $19.14/hr. - $20.81/hr.

The position is in pay grade 5 which may constitute a promotional opportunity for current county staff. Promotional increase will be determined at the time of offer.

Provides administrative support that requires the ability to multitask, use strong organizational and communication skills to provide exemplary service both internally and externally. Follows office procedures and provides customer service by phone and in person. Performs duties with time constraints associated with the court calendar and other services.

Please upload your resume after filling out the application.

The positions works in-person in the Pima County Superior Court building, 110 W. Congress, Tucson, AZ, 87501. Pima County offers a limited parking subsidy of $15 per biweekly pay period for those making less than $48,500 annual.

Job Description

Please upload your resume after filling out the application.

Open until filled; first review starts at 8:00 AM on Thursday, February 6, 2025.

• Serves as the liaison for the court reporters’ office by phone and in-person customer assistance and responds to inquiries and resolves problems and/or complaints.
• Must be able to multitask, work under deadlines, problem-solve, and work independently.
• Assists coordinating and monitoring the daily and weekly court reporter and per diem court reporter assignments.
• Monitors and fulfills requests for digital recordings and/or transcripts.
• Assists in coordinating the production of transcripts from digitally recorded hearings with an external transcription service.
• Responds to court staff, attorneys, and others who inquire on the status of specific case transcripts.
• Answers questions from judges, the legal community, court management, and employees about audio/transcript requests via For the Record (FTR) or directly from a court reporter.
• Maintains office equipment and supplies for the office and court reporters.
  
  

Minimum Qualifications

A high school diploma or equivalent GED certificate and four years of administrative/clerical experience and/or data entry experience in a professional office environment. Preference may be given to those with administrative work experience that involved the preparation and processing of legal documents or providing clerical support in a court position or legal office environment.

Additional Responsibilities/Duties

• Additional duties and responsibilities may be assigned as needed by the Court Reporter Manager. Those may encompass providing assistance and coverage with any Manager’s functions or duties.
  
  

Knowledge, Skills, And Abilities

• Must have knowledge of general office procedures in a professional office environment and knowledge of legal documents.
• Must have a familiarity with a court structure and court operations.
• Must have a general knowledge of legal procedures, practices, and terminology.
• Must have a good knowledge of business English, the skills to employ grammar, punctuation, and spelling in written documents.
• Must have clerical skills including proofreading and data entry, typing and editing documents, forms, correspondence and filing.
• Must have the skills to set priorities in processing of daily work schedule.
• Must have the skills to use office equipment including desktop computer with Microsoft Office and other software (Word, Outlook, Excel, Adobe Acrobat), fax, scanner, CD burner, copier, and calculator.
• Must have the decision-making skills to prioritize and complete assigned tasks in a flexible, efficient and accurate manner.
• Must have the ability to exercise independent judgment in making decisions and demonstrate tact and diplomacy when representing the court reporters’ office and the court to the legal community, the public, and other court staff.
• Must have excellent customer service skills and the ability to communicate effectively with judges, judicial officers, court staff, attorneys, related county departments, community agencies, and the public.
  
  

Licenses And Certificates

Must have a valid Arizona driver’s license at the time of appointment.

Physical/Sensory Items

Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs or less.

Distinguishing Characteristics

This is a classified position and reports to the Court Reporter Manager. The incumbent performs duties under limited supervision.