Receptionist- Pretrial Services

Job Description Summary

Performs routine, generalized clerical and administrative tasks and interacts with interoffice staff and the general public. Greet internal customers and the general public in person and use a multiple line telephone.

Job Description

Hiring Rate: $15.75 Hourly

Essential Functions

• Receives visitors and telephone calls, determines nature of business, and refers to the appropriate division, section, or individual.
• Prepares folders and assembles files for investigation and supervision staff, and various other records systems.
• Establishes and maintains routine and complex filing systems within the work unit.
• Responds to public and staff inquiries concerning work unit procedures, policies, activities and services, and researches information as needed.
• Codes, enters, updates, retrieves, and proofreads data using automated and manual information systems.
• Indexes, classifies, codes and files records, reports, and various documents.
• Stamps, sorts, screens and distributes incoming mail and seals and affixes postage to outgoing mail.
• Prepares reports, various forms, index cards, form letters, lists, and envelopes.
• Operates a variety of office machines such as typewriters, computer terminals and
  
  

Minimum Qualifications

A High School diploma or equivalent G.E.D certificate and two years of clerical experience performing such tasks as, typing, filing, working with computers in data entry and/or word processing, reception, message and mail delivery, and using variety office equipment. Or any equivalent combination of experience, training and/ or education approved by Human Resources.

Licenses And Certificates

None required.

Physical Demands/Working Conditions

Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs or less.

Additional Responsibilities/Duties

• May provide clerical and/or receptionist support to the Adult Probation receptionist desk.
• May perform other related clerical duties as assigned.
  
  

Knowledge, Skills, And Abilities

• Must have knowledge of general office practices and procedures.
• Must have knowledge of preparing, typing and editing documents.
• Must have the skills to operate office equipment, such as facsimile machine, copier, desktop computer, printer, and calculator.
• Must have the skills to proofread data and make basic mathematical calculations.
• Must have the ability to communicate effectively with court staff, defendants in person and over the telephone, and the general public.
  
  

Distinguishing Characteristics

This is a classified position that reports to the Office Supervisor, Pretrial Services. The incumbent performs duties under general supervision and has no supervisory responsibilities.

Benefits

We offer exceptional benefits:

• Retirement Plan
• Vacation, holidays, and sick leave
• 100% paid parental leave
• Employer-paid Short -term Disability
• Tuition Reimbursement
• Health Wellness discount program
• Mental and Behavioral Health Benefits
• Paid Training with Advancement Opportunities
• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
  
  

The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.

Pima County Benefits

Retirement Plan Participation Is Mandatory For All Eligible Employees To Include a Mandatory Pre-tax Pay Deduction. Current Rates Can Be Viewed Here

ASRS Contribution Rates

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid.